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CSA · Question #223

What feature allows you to limit who is able to contribute or read knowledge within a knowledge base?

The correct answer is C. User Criteria. User Criteria is the feature that provides granular control over who can contribute or read knowledge within a specific knowledge base.

Submitted by fatema_kw· Apr 18, 2026Configuring Applications for Collaboration

Question

What feature allows you to limit who is able to contribute or read knowledge within a knowledge base?

Options

  • ARoles
  • BGroups
  • CUser Criteria
  • DCategories

How the community answered

(33 responses)
  • A
    6% (2)
  • B
    3% (1)
  • C
    91% (30)

Why each option

User Criteria is the feature that provides granular control over who can contribute or read knowledge within a specific knowledge base.

ARoles

Roles provide broad access permissions across the platform, but User Criteria offers more refined control for knowledge base access by combining roles with other conditions.

BGroups

Groups organize users, and while they can be part of User Criteria, they are not the sole feature that limits access to knowledge bases in a comprehensive manner.

CUser CriteriaCorrect

User Criteria is a powerful ServiceNow feature specifically designed to define conditions, based on roles, groups, or other user attributes, to control read and contribute access to Knowledge Bases and individual Knowledge Articles.

DCategories

Categories are used to organize knowledge articles within a knowledge base for easier navigation and are not used for defining access control.

Concept tested: Knowledge Base access control

Source: https://docs.servicenow.com/bundle/utah-servicenow-platform/page/product/knowledge-management/concept/user-criteria.html

Topics

#Knowledge Management#User Criteria#Access Control#Security

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