Which process documents the business needs of a project and the new product, service or other result that is intended to satisfy those requirements?

Question

Options

• ADevelop project management plan
• BDevelop project charter
• CDevelop preliminary project scope statement
• DScope planning

• A
  7% (2)
• B
  77% (23)
• C
  13% (4)
• D
  3% (1)

Explanation

Develop Project Charter (B) is correct because the project charter is the initiating process that formally documents the high-level business needs, the purpose of the project, and a description of the product, service, or result the project is intended to deliver - directly matching the question's definition.

• A (Develop Project Management Plan) is wrong because the management plan defines how the project will be executed, monitored, and controlled - it's a planning process, not a needs-capture process.
• C (Develop Preliminary Project Scope Statement) was a process in PMBOK 3rd edition but was removed in later versions; even when it existed, it was a planning process that refined scope, not the initial document capturing business needs.
• D (Scope Planning) is a planning process focused on defining how scope will be defined, validated, and controlled - it doesn't document the original business need.

Memory tip: Think of the project charter as the project's "birth certificate" - it's the very first official document, issued at project initiation, that says why this project exists and what it's supposed to produce. If a question asks about documenting business needs or justifying a project's existence, that's always the charter.

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