The project manager needs to obtain proposals on costs of supplies purchased from an external source. In order to conduct this in a fair and unbiased way, what should the project manager conduct?

The correct answer is D. Bidder conference. A bidder conference (also called a contractor conference, vendor conference, or pre-bid conference) is a formal meeting held with all prospective sellers before they submit their proposals. Its purpose is to ensure every bidder has the same understanding of the procurement…

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Question

The project manager needs to obtain proposals on costs of supplies purchased from an external source. In order to conduct this in a fair and unbiased way, what should the project manager conduct?

Options

AProcurement conference
BStakeholder meeting
CStakeholder conference
DBidder conference

How the community answered

(38 responses)

A
5% (2)
B
3% (1)
D
92% (35)

Explanation

A bidder conference (also called a contractor conference, vendor conference, or pre-bid conference) is a formal meeting held with all prospective sellers before they submit their proposals. Its purpose is to ensure every bidder has the same understanding of the procurement requirements, scope, and evaluation criteria-eliminating information asymmetry and ensuring fairness. All questions and answers are documented and distributed to all bidders equally. A stakeholder meeting or conference (B, C) is not specific to procurement and does not serve this purpose. 'Procurement conference' is not standard PMBOK terminology; 'bidder conference' is the correct PMI term.

Topics

#Project Procurement Management#Bidder Conference#Conduct Procurements#Solicitation

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