Which option is part of a communication plan?

Question

Options

• Aname and department number of email recipients
• Bfrequency and method to distribute status information
• Creporting structure for a department
• Drating of support

• A
  4% (1)
• B
  92% (22)
• D
  4% (1)

Explanation

Frequency and method to distribute status information (B) is a core component of a communication plan because such plans define how, when, and to whom project information is delivered - for example, "weekly email status reports to all stakeholders" or "daily standups via video call."

Why the distractors are wrong:

• A (names/departments of email recipients) is a contact list or distribution list, not a communication plan itself - it might be an artifact used by the plan, but it doesn't define communication strategy.
• C (reporting structure for a department) describes an organizational chart, which is an HR/org design document, not a communication plan.
• D (rating of support) relates to a service level agreement (SLA) or support tier system, unrelated to communication planning.

Memory tip: Think of a communication plan as answering the journalist's "5 W's + How" for project updates - Who gets information, What information, When (frequency), Where/How (method), and Why. Option B is the only choice that directly maps to two of those (frequency = when, method = how).

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