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PK0-004 · Question #78

Several team members report that meeting objectives are not being met. Which of the following documents would a project manager create to make team meetings more effective? (Choose two.).

The correct answer is B. Create a meeting agenda prior to each meeting and adhere to it. E. Create an action item list during the meeting and adhere to it. Effective meetings require a structured agenda set beforehand and an action item list created during the meeting to ensure accountability and follow-through on objectives.

Tools and documentation

Question

Several team members report that meeting objectives are not being met. Which of the following documents would a project manager create to make team meetings more effective? (Choose two.).

Options

  • ACreate an SOW prior to each meeting and adhere to it.
  • BCreate a meeting agenda prior to each meeting and adhere to it.
  • CCreate a lessons learned list prior to each meeting and adhere to it
  • DCreate a project charter prior to each meeting and adhere to it.
  • ECreate an action item list during the meeting and adhere to it.
  • FCreate a corrective action plan prior to each meeting and adhere to it.
  • GCreate a WBS prior to each meeting and adhere to it.

How the community answered

(26 responses)
  • B
    88% (23)
  • F
    8% (2)
  • G
    4% (1)

Why each option

Effective meetings require a structured agenda set beforehand and an action item list created during the meeting to ensure accountability and follow-through on objectives.

ACreate an SOW prior to each meeting and adhere to it.

A Statement of Work (SOW) defines project scope and deliverables for external agreements, not a tool for structuring internal team meetings.

BCreate a meeting agenda prior to each meeting and adhere to it.Correct

A meeting agenda defines the topics, goals, and time allocations before the meeting begins, ensuring all attendees are aligned and discussions stay focused on the intended objectives.

CCreate a lessons learned list prior to each meeting and adhere to it

A lessons learned list is compiled at project closure or phase-end to capture retrospective insights, not a pre-meeting preparation document.

DCreate a project charter prior to each meeting and adhere to it.

A project charter authorizes the project and defines high-level scope and stakeholders at project initiation, not a recurring meeting management tool.

ECreate an action item list during the meeting and adhere to it.Correct

An action item list captures tasks, owners, and deadlines identified during the meeting, creating accountability and ensuring decisions translate into tangible progress after the meeting ends.

FCreate a corrective action plan prior to each meeting and adhere to it.

A corrective action plan addresses identified deviations from the project plan, not a general tool for improving meeting structure.

GCreate a WBS prior to each meeting and adhere to it.

A Work Breakdown Structure (WBS) decomposes project deliverables into work packages for scheduling and planning, not a meeting facilitation document.

Concept tested: Meeting management - agenda and action items

Source: https://www.pmi.org/learning/library/effective-meetings-project-management-6767

Topics

#meeting management#meeting agenda#action items#team meetings

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