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PGMP · Question #406

A program to implement a new payroll processing system at a healthcare company is nearing completion and is under budget. What should the program manager do next?

The correct answer is B. Present additional opportunities to the program sponsor.. A program nearing completion that is under budget presents a strategic opportunity. The program manager should present additional value-adding opportunities to the sponsor rather than spending remaining funds without authorization.

Program Benefits Management

Question

A program to implement a new payroll processing system at a healthcare company is nearing completion and is under budget. What should the program manager do next?

Options

  • ARequest permission from the program governance board to initiate program closure activities.
  • BPresent additional opportunities to the program sponsor.
  • CApply the remaining budget to operational activities.
  • DApply the remaining budget to deferred enhancement requests.

How the community answered

(32 responses)
  • A
    9% (3)
  • B
    72% (23)
  • C
    16% (5)
  • D
    3% (1)

Why each option

A program nearing completion that is under budget presents a strategic opportunity. The program manager should present additional value-adding opportunities to the sponsor rather than spending remaining funds without authorization.

ARequest permission from the program governance board to initiate program closure activities.

The program is nearing completion, not yet complete, so requesting closure initiation is premature and skips the opportunity to leverage remaining budget.

BPresent additional opportunities to the program sponsor.Correct

Presenting additional opportunities to the program sponsor is correct because an under-budget status signals available capacity that could fund enhancements or adjacent initiatives aligned with organizational strategy. The sponsor has authority over how residual program funds are used, and proactively surfacing opportunities demonstrates strategic program leadership.

CApply the remaining budget to operational activities.

Applying program budget to operational activities is not appropriate because program funds are intended for the defined program scope, not ongoing operations.

DApply the remaining budget to deferred enhancement requests.

Applying the remaining budget to deferred enhancements without sponsor approval bypasses the governance and authorization process required for scope changes.

Concept tested: Program budget optimization and sponsor opportunity presentation

Source: https://www.pmi.org/pmbok-guide-standards/foundational/program-management

Topics

#Benefit Realization#Strategic Value Delivery#Program Closure#Program Manager Responsibilities

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