PMP · Question #12
A project manager wants to make sure that similar projects in the future use the project's performance data as a reference. However, the project manager is not sure how to accomplish this. What should
The correct answer is B. Share project documentation in a repository with exclusive access. To ensure future projects can reference current project performance data, the project manager should store relevant documentation in a centralized repository with controlled access.
Question
A project manager wants to make sure that similar projects in the future use the project's performance data as a reference. However, the project manager is not sure how to accomplish this. What should the project manager do?
Options
- AKeep project artifacts up-to-date and accessible to all stakeholders
- BShare project documentation in a repository with exclusive access
- CSchedule weekly knowledge-sharing sessions with key stakeholders
- DSend periodic emails to senior management with the latest project updates
How the community answered
(25 responses)- A4% (1)
- B84% (21)
- C4% (1)
- D8% (2)
Why each option
To ensure future projects can reference current project performance data, the project manager should store relevant documentation in a centralized repository with controlled access.
Making project artifacts 'accessible to all stakeholders' might be too broad for sensitive performance data and could lead to information overload or security concerns, rather than ensuring targeted reference for future projects.
Storing project documentation, including performance data, in a centralized repository ensures it becomes part of the organizational process assets (OPAs) and can be reliably referenced for future similar projects. 'Exclusive access' in this context implies controlled or restricted access for authorized personnel, such as other project managers or the PMO, who specifically need this historical data for decision-making and planning.
Scheduling weekly knowledge-sharing sessions is a temporary, active communication method, not a permanent, structured way to archive and make project performance data accessible for future reference over the long term.
Sending periodic emails to senior management is a form of communication for updates, not a strategy for making detailed project performance data permanently searchable and accessible as an organizational asset for future project teams.
Concept tested: Organizational Process Assets, Knowledge Management
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