PMP · Question #11
A project manager has been given a critical, 5-day window and is allocated a maximum of US$100,000 as a contingency reserve. Subsequently, the project manager drafted a course of action based upon the
The correct answer is A. Complete all actions and then inform the client of the additional cost and schedule overrun. Despite being significantly over budget and behind schedule in a critical, 5-day project window, the project manager should complete all remaining actions if total funds are available, and then inform the client of the cost and schedule overruns.
Question
A project manager has been given a critical, 5-day window and is allocated a maximum of US$100,000 as a contingency reserve. Subsequently, the project manager drafted a course of action based upon the best available information. Overall, five actions were required to be completed at a cost of US$20,000 and a duration of 1 day each. After 3 days of work, the project manager completed two actions and spent US$80,000. What should the project manager do next?
Options
- AComplete all actions and then inform the client of the additional cost and schedule overrun
- BStop the work and raise a project change request to the change control board (CCB) for
- CAs the CPI and SPI are greater than 1.0, reevaluate and prioritize the remaining actions
- DAs the cost performance index (CPI) and schedule performance index (SPI) are less than 1.0,
How the community answered
(14 responses)- A50% (7)
- B7% (1)
- C29% (4)
- D14% (2)
Why each option
Despite being significantly over budget and behind schedule in a critical, 5-day project window, the project manager should complete all remaining actions if total funds are available, and then inform the client of the cost and schedule overruns.
For a critical project with a strict deadline, if sufficient funds (including contingency) are available to complete the remaining tasks, the immediate priority is to ensure project completion to meet objectives and avoid further delays. Informing the client about deviations is a subsequent step for transparency after ensuring the critical work is done.
Stopping work for a change request would introduce further delays for a critical project with a tight 5-day window, which is often undesirable when completion is feasible within available resources.
The statement incorrectly claims that the Cost Performance Index (CPI) and Schedule Performance Index (SPI) are greater than 1.0; calculations (CPI=0.5, SPI=0.67) show both are less than 1.0, indicating the project is over budget and behind schedule.
While the CPI and SPI are indeed less than 1.0, immediately reevaluating and prioritizing might cause additional delays for a 'critical' project that needs to be completed within a fixed window, especially if the total funds (including contingency) are still sufficient for completion.
Concept tested: Earned Value Management (EVM) and Project Control Actions for Critical Projects
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