PK0-005 · Question #263
A project manager has been scheduling and facilitating project meetings, scribing the minutes, distributing the minutes, and sending agendas prior to upcoming meetings. However, the project manager…
The correct answer is C. Delegate the roles and responsibilities to improve meeting management. The project manager is handling all meeting responsibilities alone (scheduling, facilitating, scribing, distributing minutes, sending agendas), yet action items are still not being completed. The solution is to delegate roles - for example, assigning a scribe, a timekeeper, and…
Question
A project manager has been scheduling and facilitating project meetings, scribing the minutes, distributing the minutes, and sending agendas prior to upcoming meetings. However, the project manager is frustrated because action items are not being completed. Which of the following should the project manager do to alleviate these concerns?
Options
- AUse a software tool during the meeting that can create a transcript of what is discussed.
- BHave a standing agenda that is vague enough so that it can be used again.
- CDelegate the roles and responsibilities to improve meeting management.
- DReprimand project team members for not completing assigned action items.
How the community answered
(33 responses)- A9% (3)
- B3% (1)
- C76% (25)
- D12% (4)
Explanation
The project manager is handling all meeting responsibilities alone (scheduling, facilitating, scribing, distributing minutes, sending agendas), yet action items are still not being completed. The solution is to delegate roles - for example, assigning a scribe, a timekeeper, and action item owners - so team members have explicit ownership and accountability. Reprimanding team members (D) is not a constructive management approach. A vague agenda (B) would make things worse. A transcription tool (A) addresses documentation but not ownership of action items.
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