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PK0-005 · Question #114

A project plan included budgeted funding to set up only a specified number of workstations. A department manager asked a project manager to set up additional workstations just in case the…

The correct answer is C. Advise that a change request would need to be approved. When a department manager requests additional workstations beyond the project's approved scope, the project manager must initiate a formal change control process. This ensures that any deviations from the original plan are properly documented, reviewed, and authorized by…

Project Management Concepts

Question

A project plan included budgeted funding to set up only a specified number of workstations. A department manager asked a project manager to set up additional workstations just in case the workstations are needed in the future. Which of the following should the project manager do?

Options

  • AAsk the sponsor for additional funding to accommodate the request.
  • BEscalate the request to the senior management team.
  • CAdvise that a change request would need to be approved.
  • DInstruct the project team to set up the additional workstations.

How the community answered

(27 responses)
  • A
    11% (3)
  • B
    4% (1)
  • C
    81% (22)
  • D
    4% (1)

Why each option

When a department manager requests additional workstations beyond the project's approved scope, the project manager must initiate a formal change control process. This ensures that any deviations from the original plan are properly documented, reviewed, and authorized by relevant stakeholders.

AAsk the sponsor for additional funding to accommodate the request.

While additional funding may be needed, asking the sponsor directly without a formal change request bypasses the established change control process and doesn't properly document the scope alteration.

BEscalate the request to the senior management team.

Escalating to senior management is premature before formally documenting the change and assessing its impact through the change request process.

CAdvise that a change request would need to be approved.Correct

Setting up additional workstations constitutes a change to the project's scope, budget, and possibly schedule, which deviates from the approved project plan. Project changes, especially those impacting scope and resources, require a formal change request to be submitted, reviewed, and approved by relevant stakeholders, ensuring all implications are understood and authorized.

DInstruct the project team to set up the additional workstations.

Instructing the team to proceed without approval leads to scope creep, budget overruns, and violates project governance.

Concept tested: Project change control process

Topics

#Project change control#Scope management#Budget management#Stakeholder requests

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