PK0-004 · Question #836
A new project manager is taking over a project that is already in the execution phase, and is conducting a review of all meetings to identify usefulness and content. Team members have complained of…
The correct answer is B. Review the communication plan. The communication plan is the authoritative document that defines who is required to receive information and attend specific meetings, making it the correct source for rationalizing attendance.
Question
A new project manager is taking over a project that is already in the execution phase, and is conducting a review of all meetings to identify usefulness and content. Team members have complained of an overabundance of meetings. Which of the following would be useful to identify who should be required to attend?
Options
- ACompare participation to the list of attendees in the meeting minutes.
- BReview the communication plan.
- CReview the meeting minutes for appropriate subject material
- DCompare scheduled duration to actual duration.
How the community answered
(21 responses)- A14% (3)
- B71% (15)
- C10% (2)
- D5% (1)
Why each option
The communication plan is the authoritative document that defines who is required to receive information and attend specific meetings, making it the correct source for rationalizing attendance.
Meeting minutes record who actually attended past meetings, not who is required to attend, so they cannot establish required participation.
The communication plan documents each stakeholder's and team member's communication requirements, including which meetings they are required to attend, how often, and why. Reviewing it gives the new PM a pre-approved, structured baseline for determining appropriate attendees rather than making ad hoc judgments. This directly addresses the complaint of excessive attendance by identifying who genuinely needs to be present.
Reviewing minutes for subject material evaluates meeting content quality and relevance, not who the required attendees should be.
Comparing scheduled to actual duration measures meeting efficiency and time overruns, not attendance requirements.
Concept tested: Communication plan and stakeholder meeting requirements
Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok
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