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PK0-003 · Question #422

An adjustment to the project has been approved and funding granted, but the project manager feels the modification is out of scope. Which of the following should the project manager do?

The correct answer is D. Make the adjustment but document the concern.. When an approved and funded project adjustment is perceived as out of scope, the project manager should implement the approved change while formally documenting their concerns to maintain project control and accountability.

Project management concepts

Question

An adjustment to the project has been approved and funding granted, but the project manager feels the modification is out of scope. Which of the following should the project manager do?

Options

  • ASchedule a meeting with the project sponsor to reject the adjustment.
  • BRefuse to make the adjustment and send a recommendation to the review board.
  • CMake the adjustment and wait for another review.
  • DMake the adjustment but document the concern.

How the community answered

(60 responses)
  • A
    17% (10)
  • B
    8% (5)
  • C
    3% (2)
  • D
    72% (43)

Why each option

When an approved and funded project adjustment is perceived as out of scope, the project manager should implement the approved change while formally documenting their concerns to maintain project control and accountability.

ASchedule a meeting with the project sponsor to reject the adjustment.

Rejecting an approved and funded adjustment unilaterally is beyond the project manager's authority and could lead to conflict and project delays.

BRefuse to make the adjustment and send a recommendation to the review board.

Refusing to implement an approved change is an unacceptable response for a project manager and would indicate a lack of adherence to project governance.

CMake the adjustment and wait for another review.

While making the adjustment is correct, simply waiting for another review without documenting the specific concern misses an opportunity for formal risk and scope management.

DMake the adjustment but document the concern.Correct

Since the adjustment has already been approved and funded, the project manager's responsibility is to execute the approved change. However, documenting the concern about it being out of scope is crucial for change control, future scope discussions, and maintaining an accurate project history, potentially leading to a formal scope update or clarification.

Concept tested: Project change control and scope management

Topics

#Change control#Scope management#Project documentation

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