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PGMP · Question #387

The database project is approximately 85% complete. The project has had its challenges. As of the last status report, the project appears to be on track regarding cost, schedule and scope. Senior mana

The correct answer is B. Meet with the sponsor to determine the sponsor?s concerns. The sponsor has serious concerns about the project despite a positive status report. The PM should meet directly with the sponsor to understand and address those concerns.

Stakeholder Engagement

Question

The database project is approximately 85% complete. The project has had its challenges. As of the last status report, the project appears to be on track regarding cost, schedule and scope. Senior management lets you know that the sponsor has some very serious concerns about the project. You don't understand why, based on the last status report. What would be the best action to take first?

Options

  • AIgnore senior management because the project is in good shape
  • BMeet with the sponsor to determine the sponsor?s concerns
  • CTell senior management that the project is in good shape
  • DEvaluate the schedule and budget to verify the triple constraint health of the project

How the community answered

(64 responses)
  • A
    3% (2)
  • B
    83% (53)
  • C
    9% (6)
  • D
    5% (3)

Why each option

The sponsor has serious concerns about the project despite a positive status report. The PM should meet directly with the sponsor to understand and address those concerns.

AIgnore senior management because the project is in good shape

Ignoring senior management's communication about sponsor concerns is dismissive and jeopardizes the sponsor relationship and ongoing project support.

BMeet with the sponsor to determine the sponsor?s concernsCorrect

Meeting with the sponsor directly is the most effective first action because the sponsor's concerns may involve factors not captured in standard cost, schedule, and scope metrics - such as strategic alignment, stakeholder expectations, or quality perceptions. The sponsor is a key stakeholder whose concerns must be understood and addressed to ensure project success. Going directly to the source provides the most accurate information and demonstrates responsiveness to stakeholder needs.

CTell senior management that the project is in good shape

Telling senior management the project is in good shape without understanding the sponsor's concerns does not resolve the underlying issue.

DEvaluate the schedule and budget to verify the triple constraint health of the project

Evaluating the schedule and budget re-examines data already reviewed in the status report and does not address the sponsor's specific concerns.

Concept tested: Sponsor stakeholder engagement and concern resolution

Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok

Topics

#Stakeholder Communication#Sponsor Management#Issue Resolution#First Action Principle

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