Drag and Drop Question A company uses Dynamics 365 Business Central. Users in the purchasing and accounts payable departments require the following information about vendors and vendor ledger…

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Explanation

Explanation: Vendor Information Locations in Business Central

The Core Concept

Business Central stores vendor financial data in a three-tier hierarchy: vendor summary → transaction headers → transaction detail lines. Each requirement maps to a different tier.

Placement 1: Balance (LCY) → Vendor Card

The Vendor Card is the master record for a vendor. The Balance (LCY) field is a calculated aggregate - it sums all open vendor ledger entries and displays the total outstanding balance in local currency at the vendor level.

• This is a summary field, not a raw transaction field.
• It gives a single number representing overall vendor exposure.

Common mistake: Thinking Balance (LCY) lives in Vendor Ledger Entries. It does not - the ledger entries table stores individual transactions, not vendor-level totals.

Placement 2: Remaining Amount → Vendor Ledger Entries

The Vendor Ledger Entries page stores one record per transaction (invoice, payment, credit memo, etc.). Each entry has a Remaining Amount field showing how much of that specific document is still unpaid/open.

• Once fully applied (e.g., invoice paid in full), Remaining Amount = 0 and the entry is closed.
• This is transaction-header-level data.

Common mistake: Confusing Remaining Amount with Amount. Remaining Amount decreases as payments are applied; Amount stays fixed at the original transaction value.

Placement 3: Amount for Application Entry → Detailed Vendor Ledger Entries

The Detailed Vendor Ledger Entries table stores the granular debit/credit movements that make up each vendor ledger entry. When a payment is applied to an invoice, Business Central creates application entries (entry type = "Application") in this table recording the exact amounts matched.

• Every vendor ledger entry has at least one detailed entry (the initial entry).
• Application entries only exist at this level - they are not visible in the parent Vendor Ledger Entries.

Common mistake: Looking for application entry amounts in Vendor Ledger Entries. That page shows document totals; it does not break out the application sub-entries.

Summary Table

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