PMP · Question #9
A new major road project is starting, and the contractor has contractually committed to submitting regular status reports and participating in integration meetings. Halfway through the project life cy
The correct answer is B. Remind the contractor that they committed to attending meetings and submitting reports per the. When a contractor contractually obligated to provide reports and attend meetings ceases to do so, the project manager's first action should be to remind them of their commitments as per the contract.
Question
A new major road project is starting, and the contractor has contractually committed to submitting regular status reports and participating in integration meetings. Halfway through the project life cycle, the contractor stops participating in meetings and submitting reports, stating these items consume too much time. What should the project manager do first?
Options
- AAssess the risk of the contractor not attending meetings and submitting reports for the rest of the
- BRemind the contractor that they committed to attending meetings and submitting reports per the
- CSubmit a claim for not fulfilling the contract terms and handle the claim in accordance with the
- DSpeak with the company's lawyer and request that they demand the contractor fulfill their
How the community answered
(42 responses)- A2% (1)
- B74% (31)
- C17% (7)
- D7% (3)
Why each option
When a contractor contractually obligated to provide reports and attend meetings ceases to do so, the project manager's first action should be to remind them of their commitments as per the contract.
While assessing risk is a continuous process, the *first* action in response to a clear breach of contract is to address the breach directly, rather than merely analyzing its potential future impact.
When a contractor deviates from agreed-upon contractual terms, the project manager's initial step should be direct communication. Reminding the contractor of their specific contractual obligations provides an opportunity for informal resolution and allows them to rectify the non-compliance before escalating the issue to more formal or legal actions.
Submitting a claim for non-fulfillment is a formal, escalatory step within contract administration that should typically follow initial attempts at direct communication and informal resolution.
Speaking with the company's lawyer is a highly escalatory and legalistic measure that is generally reserved for significant or persistent breaches, or when informal resolution attempts have clearly failed, not as a first response.
Concept tested: Contract management, stakeholder communication, dispute resolution
Topics
Community Discussion
3
Yuki V.Jun 14, 2026Confirmed B on my exam last month. The memory hook that saved me here is always go soft before going hard, meaning you remind them of the contract terms first before escalating to claims or lawyers, which are later steps if they still refuse.
Nina C.Jun 13, 2026Going with B. I almost picked A because risk assessment sounds like the responsible first step, but the contractor is contractually obligated so reminding them of that commitment comes before anything else.
Dervla O.Jun 18, 2026B is correct here. The first move is always to remind the contractor of their contractual obligations before escalating to claims or legal action. PMI expects you to address the issue directly with the responsible party first, since the contractor may have simply forgotten or underestimated the commitment. Jumping straight to a claim or lawyer skips the necessary conversation step that often resolves these disputes without burning bridges.