PMP Question #803: Real Exam Question with Answer & Explanation

Question

After signing an agreement with a vendor, the project manager notices that the vendor is continuously asking for changes on the procurement statement of work (SOW). These changes would improve the project outcome. What should the project manager do next?

Options

• AConsult the list of selected vendors for the bid and evaluate a possible change of vendor.
• BRevise the procurement control process to avoid undesired changes that might affect the
• CAssess the situation as an opportunity for improvement and perform a risk analysis.
• DConduct an audit on the procurement process and inform the vendor about the audit's

Explanation

When a vendor proposes SOW changes that promise project improvement, the project manager should assess these as potential opportunities. This involves conducting a risk analysis to understand the impact and deciding whether to proceed with the changes through the formal change control process.

Common mistakes.

• A. Switching vendors after an agreement is signed is a drastic measure and premature when the proposed changes are framed as improvements.
• B. Revising the procurement control process to avoid changes is counterproductive if the changes actually improve the project outcome.
• D. Conducting an audit and informing the vendor about it implies a lack of trust or a perceived problem, which is not indicated if the changes are beneficial; it's an adversarial approach when a collaborative one might be more appropriate.

Concept tested. Integrated Change Control, Procurement Management

Reference. https://www.pmi.org/learning/library/integrated-change-control-process-6819

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