PMP Question #159: Real Exam Question with Answer & Explanation

Question

A project team has established contracts for purchasing vehicles and construction services. In the middle of project execution, the team learns that the vehicle supplier cannot deliver the vehicles. There is not enough time to find a new supplier without delaying the project. Which action should the project manager take to procure the vehicles?

Options

• AAsk the technical team to revise the requirements, even if it requires extra budget.
• BArrange a meeting with the client to request additional time to find a new supplier.
• CReview the existing service contracts to find an option to help procure the vehicles.
• DProcure the vehicles from another supplier and report the change to the change control board

Explanation

A critical vehicle supplier cannot deliver, and there isn't enough time to find a new supplier without delaying the project.

Common mistakes.

• A. Asking the technical team to revise requirements might be an option if no vehicles can be procured, but it's a significant scope change that should be a later resort, as the immediate need is to procure the vehicles as originally planned if possible.
• B. Arranging a meeting with the client to request more time is an option if no internal solutions are found, but it represents an acceptance of delay rather than an attempt to find an immediate solution to maintain the schedule.
• D. Procuring from another supplier directly without a clear alternative identified, especially under time pressure, is risky and might not be feasible without delay. Also, reporting to the change control board after procurement is not ideal; the priority is finding a quick, compliant solution first, then managing the change.

Concept tested. Procurement issue resolution and resource leveraging

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