PMP Question #1398: Real Exam Question with Answer & Explanation

Question

A project manager is assigned to a major system integration project that is currently in the execution phase. The project relies heavily on the presence and availability of certain products and services, which are provided at various periods throughout the project phases by selected third-party vendors. What should the project manager do to ensure the successful execution of the project?

Options

• AOversee the selection process for the vendor to procure the needed products and services.
• BAsk the procurement department to select the vendor using established processes.
• CActivate the mitigation plan for the procurement risks.
• DPerform procurement control checks throughout the project.

Explanation

To ensure the successful execution of a major system integration project relying on third-party vendors for products and services, the project manager should perform procurement control checks throughout the project.

Common mistakes.

• A. Overseeing the selection process is part of the Plan Procurement Management and Conduct Procurements processes, which typically occur before the execution phase; the question states the project is already in execution.
• B. Asking the procurement department to select a vendor is also a pre-execution activity. The vendors should already be selected and under contract if the project is in the execution phase.
• C. Activating a mitigation plan implies a specific procurement risk has already materialized. While this might be necessary for some issues, performing general procurement control checks is a continuous, proactive activity to ensure successful execution, not just respond to problems.

Concept tested. Procurement control, contract administration, vendor management

Reference. https://www.pmi.org/pmbok-guide-standards/foundational/pmbok

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