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PMP · Question #1243

A project manager is leading a project that will be delivered using a Scrum framework. The organization has an innovative project management office (PMO) that fully supports agile and also has a…

The correct answer is B. Use a formal approach using procurement policies, procedures, forms, and work instructions. Even in an agile project with a supportive PMO and procurement team, engaging a new vendor for additional developers requires the project manager to follow the organization's formal procurement policies and procedures.

Submitted by jian89· Apr 18, 2026Process

Question

A project manager is leading a project that will be delivered using a Scrum framework. The organization has an innovative project management office (PMO) that fully supports agile and also has a very friendly procurement team. A new vendor needs to be engaged to provide more developers for a new reporting platform. What should the project manager do?

Options

  • AConsult the development team and engage a vendor that is recommended by them.
  • BUse a formal approach using procurement policies, procedures, forms, and work instructions.
  • CConsult the product owner and engage a vendor that is recommended by them.
  • DUse an agile approach and engage a vendor that delivered well in a previous organization.

How the community answered

(13 responses)
  • A
    8% (1)
  • B
    69% (9)
  • C
    15% (2)
  • D
    8% (1)

Why each option

Even in an agile project with a supportive PMO and procurement team, engaging a new vendor for additional developers requires the project manager to follow the organization's formal procurement policies and procedures.

AConsult the development team and engage a vendor that is recommended by them.

Consulting the development team for vendor recommendations is valuable for technical fit but does not replace the formal procurement process required for engaging an external vendor.

BUse a formal approach using procurement policies, procedures, forms, and work instructions.Correct

Even in an agile environment with supportive internal teams, engaging external vendors typically falls under formal organizational procurement policies and procedures. These policies exist to ensure legal compliance, financial accountability, risk management, and fairness in vendor selection, making their adherence necessary regardless of the project's methodology.

CConsult the product owner and engage a vendor that is recommended by them.

Consulting the product owner for vendor recommendations is valuable for alignment with product vision but does not replace the formal procurement process.

DUse an agile approach and engage a vendor that delivered well in a previous organization.

While an 'agile approach' to vendor engagement might exist, simply engaging a vendor from a previous organization without following current organizational procurement policies is a bypass and creates compliance and risk issues.

Concept tested: Organizational procurement processes

Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok

Topics

#Procurement management#Agile procurement#Organizational Process Assets#Enterprise Environmental Factors

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