PK0-004 · Question #998
Based on the project communication plan, the project manager sends out the meeting agenda the morning of the weekly meeting; however, individuals appear lost and unaware of what they are to work on…
The correct answer is B. After each meeting, send a list of action items and meeting minutes. The root problem is that team members are unclear on their assignments and next steps - not that they lack the schedule or their role definitions. Sending meeting minutes and a clear action items list after every meeting directly addresses this by reinforcing decisions made…
Question
Based on the project communication plan, the project manager sends out the meeting agenda the morning of the weekly meeting; however, individuals appear lost and unaware of what they are to work on. Which of the following is the BEST step for the project manager to take to ensure the weekly meetings are more productive?
Options
- AVerify each team member has a copy of the project schedule
- BAfter each meeting, send a list of action items and meeting minutes
- CFollow up with each meeting participant individually.
- DUse a RACI matrix as a reminder to show team members their roles and responsibilities
How the community answered
(19 responses)- A5% (1)
- B74% (14)
- C5% (1)
- D16% (3)
Explanation
The root problem is that team members are unclear on their assignments and next steps - not that they lack the schedule or their role definitions. Sending meeting minutes and a clear action items list after every meeting directly addresses this by reinforcing decisions made, recording owners, and documenting due dates. Option A (sharing the schedule) addresses timeline awareness but not task assignment clarity. Option C (individual follow-ups) is inefficient at scale. Option D (RACI matrix) defines roles but doesn't communicate weekly task assignments. Post-meeting minutes with action items are the most targeted and scalable fix.
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