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PK0-003 · Question #420

A project manager notices that status meetings are poorly attended and that one or two team members try to dominate the meetings. Which of the following should the project manager do to make the proje

The correct answer is A. Include agenda items in the meeting invitation. B. Ensure that the meetings start and end on time.. This question asks for two actions a project manager should take to improve productivity and address issues of poor attendance and domination in project status meetings.

Project management concepts

Question

A project manager notices that status meetings are poorly attended and that one or two team members try to dominate the meetings. Which of the following should the project manager do to make the project status meetings more productive? (Select Two).

Options

  • AInclude agenda items in the meeting invitation.
  • BEnsure that the meetings start and end on time.
  • CProvide criticism to poor team performers.
  • DAllow the team members to set the tone of the meeting.
  • EDiscuss issues during the meeting until they are resolved.

How the community answered

(37 responses)
  • A
    78% (29)
  • C
    5% (2)
  • D
    14% (5)
  • E
    3% (1)

Why each option

This question asks for two actions a project manager should take to improve productivity and address issues of poor attendance and domination in project status meetings.

AInclude agenda items in the meeting invitation.Correct

Including agenda items in the meeting invitation provides participants with foreknowledge of discussion topics, allowing them to prepare and understand the meeting's purpose, which encourages attendance and focused discussions.

BEnsure that the meetings start and end on time.Correct

Ensuring meetings start and end on time demonstrates respect for participants' schedules and encourages promptness, which helps maintain discipline and improve meeting attendance and efficiency.

CProvide criticism to poor team performers.

Providing criticism to poor team performers during a general status meeting is inappropriate and can demotivate the team, hinder open communication, and should be handled privately.

DAllow the team members to set the tone of the meeting.

Allowing team members to set the tone of the meeting can lead to disorganization and allow dominant personalities to control the discussion, exacerbating the existing problem.

EDiscuss issues during the meeting until they are resolved.

Discussing issues until they are resolved in a status meeting can derail the meeting from its primary purpose of providing updates and consume too much time, making the meeting unproductive for others.

Concept tested: Project meeting management - improving effectiveness

Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok/communications-management

Topics

#Meeting management#Communication effectiveness#Team dynamics#Agenda management

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