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PK0-003 · Question #39

The project team is geographically split between two time zones. Which of the following should be performed by the project manager?

The correct answer is B. Set up meeting times that are not necessarily a perfect fit, but are fair to both locations.. When managing a geographically dispersed team across multiple time zones, the project manager should arrange meeting schedules that are equitable for all participants, even if it means some inconvenience for everyone. This approach ensures fair participation and acknowledges the

Project management concepts

Question

The project team is geographically split between two time zones. Which of the following should be performed by the project manager?

Options

  • AEscalate to the project sponsor with a preference to replace the remote members with local
  • BSet up meeting times that are not necessarily a perfect fit, but are fair to both locations.
  • CSchedule two separate meetings at the desired local time for the participants.
  • DConvert traditional meetings into email updates and catch up on an exceptions basis.

How the community answered

(37 responses)
  • A
    3% (1)
  • B
    81% (30)
  • C
    11% (4)
  • D
    5% (2)

Why each option

When managing a geographically dispersed team across multiple time zones, the project manager should arrange meeting schedules that are equitable for all participants, even if it means some inconvenience for everyone. This approach ensures fair participation and acknowledges the constraints of different time zones.

AEscalate to the project sponsor with a preference to replace the remote members with local

Escalating to replace remote members with local ones is an extreme and often impractical measure that would disrupt the project team and ignore the benefits of diverse geographical talent.

BSet up meeting times that are not necessarily a perfect fit, but are fair to both locations.Correct

Setting up meeting times that are fair to both locations means finding a compromise where no single group is consistently burdened with inconvenient hours. This demonstrates respect for all team members' work-life balance and encourages participation, fostering a sense of fairness and inclusion crucial for distributed teams. While not perfectly convenient for anyone, it distributes the inconvenience equitably.

CSchedule two separate meetings at the desired local time for the participants.

Scheduling two separate meetings for each location might seem convenient locally, but it would fragment information flow, potentially lead to inconsistencies, and increase the project manager's workload significantly, making it inefficient for comprehensive discussions.

DConvert traditional meetings into email updates and catch up on an exceptions basis.

Converting traditional meetings to email updates for all interactions would severely limit real-time collaboration, discussion, and problem-solving, which are often critical for project success and team cohesion.

Concept tested: Managing distributed project teams across time zones

Source: https://www.pmi.org/learning/library/distributed-virtual-teams-best-practices-6540

Topics

#Virtual teams#Team management#Communication planning#Time zone management

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