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PK0-003 · Question #341

During the course of a project, key stakeholders have requested new requirements after the business requirements document has already been signed off. Which of the following should have been performed

The correct answer is D. Agree on a process to deal with project change requests.. When new requirements emerge after project sign-off, a formal process is needed to manage these changes and prevent uncontrolled scope creep.

Project management concepts

Question

During the course of a project, key stakeholders have requested new requirements after the business requirements document has already been signed off. Which of the following should have been performed earlier in the project in order to deal with this situation?

Options

  • AEnsure that stakeholders understand that once requirements are approved the scope cannot be
  • BDevelop a clear communications flow between the project and business stakeholders.
  • CPerform multiple rounds of requirements solicitation before permanently locking down the scope.
  • DAgree on a process to deal with project change requests.

How the community answered

(51 responses)
  • A
    6% (3)
  • B
    2% (1)
  • C
    10% (5)
  • D
    82% (42)

Why each option

When new requirements emerge after project sign-off, a formal process is needed to manage these changes and prevent uncontrolled scope creep.

AEnsure that stakeholders understand that once requirements are approved the scope cannot be

Rigidly stating that scope cannot change is often unrealistic and does not provide a functional solution for legitimate new requirements.

BDevelop a clear communications flow between the project and business stakeholders.

A clear communications flow is essential but does not, by itself, provide a structured method for formally managing and processing changes to approved requirements.

CPerform multiple rounds of requirements solicitation before permanently locking down the scope.

Performing multiple rounds of requirements solicitation helps gather initial requirements thoroughly but does not address new requirements that emerge after the initial set has been signed off.

DAgree on a process to deal with project change requests.Correct

Agreeing on a process to deal with project change requests establishes a formal mechanism for evaluating, approving, or rejecting new requirements or scope modifications. This ensures that any proposed changes are systematically assessed for their impact on the project's schedule, budget, and resources before implementation.

Concept tested: Project change management process

Topics

#Change management#Stakeholder management#Scope creep#Requirements management

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