PGMP · Question #404
A program is completed and the expected benefits are realized. Before executing the transition and closing of the program, what should the program manager do?
The correct answer is B. Archive documents and lessons learned. Before executing transition and formal closure, the program manager must ensure organizational knowledge is preserved. Archiving documents and lessons learned is a critical prerequisite to closure activities.
Question
A program is completed and the expected benefits are realized. Before executing the transition and closing of the program, what should the program manager do?
Options
- ACreate a final program report
- BArchive documents and lessons learned
- CObtain approval from the program governance board to initiate program closure activities
- DPerform administrative and program management information system (PMIS) closure
How the community answered
(40 responses)- A10% (4)
- B83% (33)
- C5% (2)
- D3% (1)
Why each option
Before executing transition and formal closure, the program manager must ensure organizational knowledge is preserved. Archiving documents and lessons learned is a critical prerequisite to closure activities.
A final program report is produced during closure activities, not necessarily before the transition and closure process begins.
Archiving documents and lessons learned must occur before transition and closure are executed because this activity captures the institutional knowledge, outcomes, and improvement insights that the organization will rely on for future programs. Failure to archive before closure risks permanent loss of program history and best practices.
Obtaining governance board approval initiates the closure process - the question asks what to do before executing the transition, implying this approval has already been granted.
Administrative and PMIS closure are activities performed during closure execution, not prerequisites to beginning it.
Concept tested: Program closure knowledge preservation and archiving
Source: https://www.pmi.org/pmbok-guide-standards/foundational/program-management
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