nerdexam
Microsoft

MB-310 · Question #122

Case Study 2 - Munson Background Munson's Pickles and Preserves Farm grows and distributes produce, jellies, and jams. The company's corporate headquarters is located in Dallas, TX. Munson's has one…

The correct answer is Pending vendor invoice; Vendor invoice journal; Vendor invoice register. Dynamics 365 Finance - Invoicing Features Explained The Three Requirements Being Matched The drag-and-drop maps three distinct invoicing scenarios from the case study to three D365 Finance features. Each feature solves a different AP workflow problem. --- Item 1: Pending Vendor…

Implement and manage accounts payable and expenses

Question

Case Study 2 - Munson Background Munson's Pickles and Preserves Farm grows and distributes produce, jellies, and jams. The company's corporate headquarters is located in Dallas, TX. Munson's has one operations center and seven regional distribution centers in the United States. The company has two wholly owned subsidiaries that operate in Canada. The Canadian entity owns an entity in France. Munson's plans to expand into Latin America by purchasing the last 25 percent of a subsidiary that they own in Costa Rica. This process is expected to complete within the next two years. The company plans to implement Dynamics 365 Finance and Dynamics 365 Supply Chain to meet their growing business needs. Current environment. General Munson's uses a mix of internally-developed legacy systems that handle their finance and distribution activities. The company has an isolated CRM system. Both Canadian subsidiaries have two departments: marketing and operations. Financial reporting is difficult due to data residing in disparate systems. Financial reporting is currently performed by using Microsoft Excel. Pre-orders in the current system are difficult to track because the order management system is not integrated with the finance system. Pickle sales post to one revenue account, but this does not allow for targeted reporting by pickle cut and type. Current environment. Organization The following chart shows Accounting/Reporting Currencies and Tax ID, if applicable. Typically, vendor invoices are received prior to receipt of product. The following fixed assets are sold for a loss: 1. BUILD-100 2. CAR-1233 At the regional distribution centers, the value for physical inventory does not match the inventory in the financial system. Munson's rents their corporate office. Rent is not paid by purchase order. Rent is due once a quarter. Allocations are performed manually. Barrels are inventoried by site and warehouse. Munson's has multiple depreciation and tax books for all of their fixed asset equipment. Budgets are posted at the department level for each legal entity. Requirements. Sales Customers should be able to pre-order for fall release of pickles. Three-way matching must be enforced for all purchases. Fixed asset sale transactions require a ledger account entered at the time of transaction. Fixed assets purchased must be automatically created in fixed asset module. This includes inventory items and write in purchase orders/non-inventoried items. One dollar from every sale needs must be tracked and donated at the end of each month to a charitable organization. Purchasing budgets must be enforced at the main account level. Requirements. Finance Accounts payable must be able to enter vendor invoices on the day they were received to be settled against when product is received. Accounts payable must be able to enter vendor invoices to accrue expense without specifying a purchase order at the time of entry. Postage expenses must be split evenly across the regional distribution centers automatically. Administrative expenses must be distributed across the regional distribution centers by percentage of fulfillment orders monthly. Pickling machines depreciation must be uniquely recorded for visibility but not post to the ledger. Issues During implementation testing, User1 indicates that after packing slips are generated for purchase orders, there are no ledger postings. User2 indicates that fixed assets purchased on a purchase order do not show up in the Fixed Assets module. User3 reports that they are seeing inconsistent application of the one-dollar donation from all sales orders. User4 in the Canadian subsidiary is able to purchase supplies for marketing despite exceeding the marketing department budget. User5 reports that when purchasing a non-inventoried computer, the system is automatically assigning it to the buildings fixed asset group. Drag and Drop Question You need to configure the system to meet invoicing requirement. Which features should you use? To answer, drag the appropriate features to the correct requirements. Each feature may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content. NOTE: Each correct selection is worth one point. Answer:

Exhibit

MB-310 question #122 exhibit

Answer Area

Drag items

Pending vendor invoiceVendor invoice journalVendor invoice register

Correct arrangement

  • Pending vendor invoice
  • Vendor invoice journal
  • Vendor invoice register

Explanation

Dynamics 365 Finance - Invoicing Features Explained

The Three Requirements Being Matched

The drag-and-drop maps three distinct invoicing scenarios from the case study to three D365 Finance features. Each feature solves a different AP workflow problem.

Item 1: Pending Vendor Invoice → Requirement 1

Requirement: "AP must be able to enter vendor invoices on the day they were received to be settled against when product is received."

The case study notes that vendor invoices typically arrive before goods do. A Pending Vendor Invoice is the correct tool because:

  • It is tied to a Purchase Order, so three-way matching (PO → receipt → invoice) can be enforced
  • The invoice sits in a pending/unposted state until the product arrives and the packing slip is posted
  • It does not prematurely post a liability - it waits for the receipt to settle against
  • This directly supports the three-way matching requirement elsewhere in the case study

Common mistake: Confusing this with the Register. The Register does not link to a PO and cannot settle against a product receipt.

Item 2: Vendor Invoice Journal → Requirement 2

Requirement: Rent - "not paid by purchase order, due once a quarter."

A Vendor Invoice Journal is used for non-PO invoices that should post directly to an expense account with no accrual step. It is ideal for:

  • Recurring, predictable expenses like rent
  • Situations where no purchase order exists and no receiving document is needed
  • Immediate ledger posting without an intermediate approval workflow

Common mistake: Using the Register for rent. The Register creates an accrual that requires a second approval step - overkill for a straightforward, known quarterly charge.

Item 3: Vendor Invoice Register → Requirement 3

Requirement: "AP must be able to enter vendor invoices to accrue expense without specifying a purchase order at the time of entry."

The Vendor Invoice Register is designed precisely for this scenario:

  • Allows rapid invoice entry without a PO reference
  • Posts to an accrual/suspense account (not the final expense account), recording the liability immediately
  • The invoice must later be approved via the Invoice Approval Journal, at which point it posts to the correct expense account
  • Satisfies the need to recognize the liability on the day the invoice is received, even without full coding

Common mistake: Choosing the Vendor Invoice Journal here. The Journal posts directly and finally to the ledger - it does not create an accrual. If the requirement says "accrue," the Register is correct.

Quick Reference Summary

FeatureRequires PO?Creates Accrual?Use Case
Pending Vendor InvoiceYesNo (settles on receipt)PO-based invoices received before goods
Vendor Invoice JournalNoNo (direct post)Known non-PO expenses (rent, utilities)
Vendor Invoice RegisterNoYesAccrue liability now, approve/code later

The key differentiator is: PO or no PO, and if no PO, accrual or direct post.

Topics

#pending vendor invoice#vendor invoice journal#vendor invoice register#AP invoicing

Community Discussion

No community discussion yet for this question.

Sign up to join the discussion
Full MB-310 Practice