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CSA · Question #91

A new service catalog item is being developed, but should only be visible to managers inside the HR Department. What method would you use to fulfill this requirement?

The correct answer is C. Add the Department Manager group to the catalog item's ACL. To restrict the visibility of a service catalog item to only managers within the HR Department, an Access Control List (ACL) should be configured on the catalog item itself.

Submitted by hassan_iq· Apr 18, 2026Database Management and Platform Security

Question

A new service catalog item is being developed, but should only be visible to managers inside the HR Department. What method would you use to fulfill this requirement?

Options

  • ASpecify the Dept_Mgr role on the catalog content block
  • BAdd the Department Manager group to the catalog item's user criteria
  • CAdd the Department Manager group to the catalog item's ACL
  • DOnly publish the item in the HR service catalog
  • EUse a Dept_Mgr ACL on the HR service catalog

How the community answered

(13 responses)
  • C
    85% (11)
  • D
    8% (1)
  • E
    8% (1)

Why each option

To restrict the visibility of a service catalog item to only managers within the HR Department, an Access Control List (ACL) should be configured on the catalog item itself.

ASpecify the Dept_Mgr role on the catalog content block

Catalog content blocks are used for displaying information within a catalog, not for controlling the visibility of the catalog item itself based on user roles or groups.

BAdd the Department Manager group to the catalog item's user criteria

User criteria on a catalog item primarily control *who can request* the item or its visibility within a catalog, but ACLs provide more granular, record-level control over who can *see* the item record itself.

CAdd the Department Manager group to the catalog item's ACLCorrect

ACLs (Access Control Lists) are the fundamental security mechanism in ServiceNow that control access to records and fields. By creating an ACL on the specific catalog item record and applying a condition that targets the 'Department Manager group' and potentially specifies the HR Department, you can precisely dictate who is allowed to view the item.

DOnly publish the item in the HR service catalog

Publishing an item only in the HR service catalog makes it available to anyone with access to that catalog, not specifically to managers within HR.

EUse a Dept_Mgr ACL on the HR service catalog

An ACL on the HR service catalog would control access to the entire catalog, not selectively restrict visibility of a single item within it to a subset of users.

Concept tested: Service Catalog item visibility using ACLs

Source: https://docs.servicenow.com/bundle/utah-platform-security/page/administer/contextual-security/concept/c_AccessControlRules.html

Topics

#Service Catalog#Access Control Lists (ACLs)#Platform Security#Visibility Control

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