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CBAP · Question #460

A non-profit utility company has 900 employees, a majority of whom are hourly employees and must track their time using a paper based process A few years ago, the Director of Human Resources purchased

The correct answer is C. Pause the activity and reiterate the rules to the entire group. This question tests proper facilitation technique when a participant violates session ground rules. The facilitator must address the behavior without singling out the individual.

Elicitation and Collaboration

Question

A non-profit utility company has 900 employees, a majority of whom are hourly employees and must track their time using a paper based process A few years ago, the Director of Human Resources purchased a software system to eliminate the current paper-based time reporting process. No requirements specific to the utility company were defined prior to the purchase. A team was formed to implement the software During implementation process, the team discovered the software lacked functionality and was not robust enough to support the general ledger requirements The company stopped the effort and incurred a $500,000 USD loss on the cost of the software. This year, the Director of Finance requested that a team investigate the current paper based time reporting process and recommend solutions. The Director of Finance feels that the Director of Human Resources must be involved as a critical stakeholder. The Director of Human Resources is still bitter about the last effort because the process stopped'. During a brainstorming session on improvement opportunities, the Director of Human Resources repeatedly interrupts the group and states why the proposed ideas will not work. Which approach should the business analyst (BA) take to refocus the group?

Options

  • AContinue the activity with the group and provide a report
  • BReschedule the session without the Director of Human Resources
  • CPause the activity and reiterate the rules to the entire group
  • DAsk the Director of Human Resources to observe instead of participate

How the community answered

(18 responses)
  • B
    6% (1)
  • C
    83% (15)
  • D
    11% (2)

Why each option

This question tests proper facilitation technique when a participant violates session ground rules. The facilitator must address the behavior without singling out the individual.

AContinue the activity with the group and provide a report

Continuing the activity without addressing the disruptive behavior allows it to persist, which undermines session effectiveness and group dynamics.

BReschedule the session without the Director of Human Resources

Rescheduling without the Director of Human Resources excludes a key stakeholder and does not solve the underlying facilitation problem.

CPause the activity and reiterate the rules to the entire groupCorrect

Pausing the session and reiterating the ground rules to the entire group is the appropriate facilitation technique because it corrects disruptive behavior without publicly singling out or embarrassing the offending participant. This approach preserves psychological safety for all attendees while reinforcing expected conduct and allows the session to resume with a shared understanding of boundaries.

DAsk the Director of Human Resources to observe instead of participate

Asking one participant to observe rather than participate publicly singles them out, which can create conflict and further disrupt the session.

Concept tested: Facilitation techniques for managing disruptive participants

Source: https://www.iiba.org/career-resources/a-business-analysis-body-of-knowledge/babok/

Topics

#facilitation techniques#stakeholder conflict#workshop management#elicitation session

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