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CAD · Question #101

What feature allows you to limit who is able to contribute or read knowledge within a knowledge base?

The correct answer is D. User Criteria. User Criteria is the feature used to define and control read and contribute access to knowledge bases and their articles.

Submitted by mateo_ar· Apr 18, 2026Security and Restricting Access

Question

What feature allows you to limit who is able to contribute or read knowledge within a knowledge base?

Options

  • ARoles
  • BGroups
  • CCategories
  • DUser Criteria

How the community answered

(33 responses)
  • A
    6% (2)
  • B
    3% (1)
  • C
    3% (1)
  • D
    88% (29)

Why each option

User Criteria is the feature used to define and control read and contribute access to knowledge bases and their articles.

ARoles

Roles are used within User Criteria to grant specific permissions, but they are not the feature that limits access on their own for KBs.

BGroups

Groups are used within User Criteria to grant access to a collection of users, but they are not the feature that limits access on their own for KBs.

CCategories

Categories are used to organize knowledge articles within a knowledge base and do not control access permissions.

DUser CriteriaCorrect

User Criteria allows administrators to define flexible conditions, often based on roles, groups, or other user attributes, to precisely control who can read or contribute to a specific knowledge base or individual knowledge articles. This granular control ensures sensitive information is only accessible to authorized personnel and contributions come from relevant users.

Concept tested: ServiceNow Knowledge Base access control via User Criteria

Source: https://docs.servicenow.com/bundle/utah-servicenow-platform/page/product/knowledge-management/concept/user-criteria-for-knowledge-bases.html

Topics

#Knowledge Management#Access Control#User Criteria#Security

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