PMP · Question #492
For the purposes of quality assurance, a quality audit was conducted on the processes being used in the project execution plan. One of the nonconformance issues raised by the auditor was that attendan
The correct answer is B. The attendance list is evidence that risk review meetings were held with the appropriate project. A quality audit requires attendance lists for risk review meetings as concrete evidence that these critical discussions occurred with the necessary and appropriate project personnel present.
Question
For the purposes of quality assurance, a quality audit was conducted on the processes being used in the project execution plan. One of the nonconformance issues raised by the auditor was that attendance lists for the project risk review meetings were not available. Why is an attendance list important?
Options
- AIt is standard practice on projects to conduct risk review meetings which should have records on
- BThe attendance list is evidence that risk review meetings were held with the appropriate project
- CIt is a record that shows the number of attendees in the meeting
- DIt is a document that is registered within the lessons learned register
How the community answered
(21 responses)- A10% (2)
- B86% (18)
- D5% (1)
Why each option
A quality audit requires attendance lists for risk review meetings as concrete evidence that these critical discussions occurred with the necessary and appropriate project personnel present.
While having records is standard, stating it's "standard practice" doesn't fully explain the specific importance of an attendance list as evidence in the context of a quality audit, which seeks to verify adherence to processes.
For a quality audit, an attendance list for risk review meetings serves as crucial documentation and objective evidence. It verifies not only that the meetings took place as planned within the project execution processes, but also confirms the presence of the appropriate project stakeholders, subject matter experts, and decision-makers, which is vital for the validity and thoroughness of the risk identification, analysis, and response planning activities.
The number of attendees is less critical than the identity of the attendees in demonstrating that the correct stakeholders and expertise were involved in a quality-controlled process like risk review.
An attendance list is an operational record of a meeting, not a document typically registered within a lessons learned register, which instead captures insights and recommendations derived from project experiences.
Concept tested: Quality audits; process compliance documentation
Source: https://www.pmi.org/learning/library/quality-audits-project-management-8636
Topics
Community Discussion
5
Dervla O.Nov 13, 2025B. The attendance list is your evidence that the right stakeholders actually showed up, which matters for quality assurance because the audit is checking whether your risk process was executed properly, not just whether a meeting happened.
Ingrid P.Nov 15, 2025B is right but the phrasing cuts off, the point is proving the right stakeholders showed up.
Nina C.Nov 18, 2025Yeah, B is about confirming the right stakeholders are engaged, but on my exam last week the correct wording also tied it to documenting their acceptance of the RACI roles, not just attendance.
Nina C.Nov 19, 2025Coming from a teaching background where I had to keep attendance for every class, this one clicks for me. The answer has to be A because risk review meetings are a standard project practice, and you need basic records like attendance to prove the process is actually being followed. Quality audits are all about checking if you are doing what you said you would do, and if there is no attendance list, there is no evidence the meeting even happened. It is the same as a school auditor checking my gradebook to make sure I actually held class and tracked who was there.
Ingrid P.Nov 19, 2025B is correct here. Quality audits are about verifying compliance with quality standards and processes, not checking attendance records, so the audit team would review the risk register and risk reports to confirm risk management activities are being executed as planned.