PMP Question #477: Real Exam Question with Answer & Explanation

Question

A project manager invites the company CEO, sponsor, team members, and an external client representative to a meeting to review the project management plan. The project manager starts to present the budget but the CEO suddenly asks to end the meeting. What should the project manager have done to avoid this situation?

Options

• AReviewed the communications management plan before inviting an external client representative
• BReviewed the cost management plan with internal participants and CEO prior to inviting an
• CPerformed a root cause analysis with the external client representative and documented the
• DSent the presentation slides to internal participants first and then to the external client

Explanation

To avoid disclosing sensitive information, the project manager should have privately reviewed the cost management plan, especially budget details, with key internal stakeholders like the CEO before a meeting with external clients.

Common mistakes.

• A. Reviewing the communications management plan is important but might not specifically address the sensitivity of budget information for external disclosure as directly as reviewing the cost management plan.

Concept tested. Managing sensitive information and stakeholder communication

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