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PMP · Question #438

Team members are having a discussion with the project manager. In the last retrospective meeting, the team realized that the obsolete equipment could affect the next iteration of the project. The team

The correct answer is B. Review the cost management plan to determine how to address this issue. When the team identifies obsolete equipment critical to the project, the project manager should first review the cost management plan to understand the established procedures for handling such financial implications. This ensures adherence to project governance and identifies the

Submitted by andreas_gr· Apr 18, 2026Process

Question

Team members are having a discussion with the project manager. In the last retrospective meeting, the team realized that the obsolete equipment could affect the next iteration of the project. The team recommends buying new equipment because it is critical to the success of the final deliverable. What should the project manager do next?

Options

  • ACheck the project budget to verify if there is enough contingency reserve
  • BReview the cost management plan to determine how to address this issue
  • CTell the team members that more equipment is not part of the project's scope
  • DSubmit a change request to increase the budget and buy new equipment

How the community answered

(61 responses)
  • A
    10% (6)
  • B
    82% (50)
  • C
    5% (3)
  • D
    3% (2)

Why each option

When the team identifies obsolete equipment critical to the project, the project manager should first review the cost management plan to understand the established procedures for handling such financial implications. This ensures adherence to project governance and identifies the appropriate steps for funding or escalating the issue.

ACheck the project budget to verify if there is enough contingency reserve

Checking the contingency reserve is part of addressing the financial aspect, but it should be done within the framework established by the cost management plan, which dictates *how* to access and use reserves.

BReview the cost management plan to determine how to address this issueCorrect

The cost management plan outlines how project costs will be planned, structured, and controlled, including procedures for handling unexpected expenses or changes in resource needs. Before taking any action like checking the budget or submitting a change request, the project manager must first consult this plan to determine the established process for addressing the financial implications of acquiring new, critical equipment.

CTell the team members that more equipment is not part of the project's scope

Dismissing the team's recommendation by stating it's out of scope is premature and dismissive of a critical issue identified by the team, especially if it genuinely impacts the final deliverable's success.

DSubmit a change request to increase the budget and buy new equipment

Submitting a change request might be a necessary step, but it typically follows an assessment of the situation against the project management plans; directly submitting a change request without first understanding the established processes in the cost management plan is not the immediate next step.

Concept tested: Cost Management Plan Application

Source: https://www.pmi.org/learning/library/elements-of-cost-management-plan-6842

Topics

#Cost Management#Project Management Process#Retrospectives#Change Management

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