PMP Question #333: Real Exam Question with Answer & Explanation

Question

A vendor supplying a piece of specialized equipment for a project has reported the potential for a delivery delay due to a technical issue with the sub-supplier. To stay on schedule, the vendor proposed replacing the sub-supplier's component with a similar part that is different from the one that is stipulated in the project specifications. What should the project manager do next?

Options

• AAccept the proposed replacement in order to keep procurement activities on track
• BInsist on using the component per the project specifications and air freight the equipment to
• CInstruct the vendor to use the part that is compliant with the project specifications and update the
• DConsult with a subject matter expert (SME) to see if the proposed change is acceptable

Explanation

Given a vendor's proposed technical component replacement due to a potential delay, the project manager should consult a Subject Matter Expert (SME) to assess its acceptability and impact on the project.

Common mistakes.

• A. Accepting the replacement without evaluating its suitability is risky, as it might compromise project quality, performance, or introduce unforeseen issues.
• B. Insisting on the original component and air freighting is a costly and potentially unnecessary solution without first understanding if the proposed alternative is viable.
• C. Instructing the vendor to use the compliant part implies ignoring the proposed solution, and simply updating the project records doesn't address the vendor's actual delay or the need to find an effective solution.

Concept tested. Managing vendor proposed changes and technical assessment

Reference. https://www.pmi.org/learning/library/decision-making-techniques-expert-judgment-6479

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