PMP · Question #313
A project manager is managing a hybrid project. After attending an iteration review, a stakeholder tells the project manager that they are very busy and asks why these reviews are held so frequently.
The correct answer is C. Discuss with the stakeholder the benefits of the hybrid project and how frequent reviews lead to. When a stakeholder questions the frequency of reviews in a hybrid project, the project manager should explain the benefits of regular feedback and its contribution to project success.
Question
A project manager is managing a hybrid project. After attending an iteration review, a stakeholder tells the project manager that they are very busy and asks why these reviews are held so frequently. How should the project manager respond?
Options
- ARecord the issue in the issue log and escalate the conflict to the project sponsor for assistance.
- BExplain to the stakeholder that the stakeholder engagement plan requires their attendance at all
- CDiscuss with the stakeholder the benefits of the hybrid project and how frequent reviews lead to
- DNegotiate a reduced review attendance with the stakeholder and update the stakeholder
How the community answered
(34 responses)- A3% (1)
- B6% (2)
- C79% (27)
- D12% (4)
Why each option
When a stakeholder questions the frequency of reviews in a hybrid project, the project manager should explain the benefits of regular feedback and its contribution to project success.
Immediately escalating to the project sponsor is premature and bypasses the opportunity to directly manage stakeholder expectations and provide context.
Simply stating that attendance is required according to a plan is unhelpful and confrontational; it does not address the stakeholder's underlying concern about time or the value proposition.
In a hybrid project, frequent iteration reviews are essential for early feedback, adapting to changes, and ensuring the project stays aligned with stakeholder needs, delivering business value incrementally. The project manager should explain these benefits to the busy stakeholder, emphasizing how these reviews lead to better outcomes, reduced rework, and ultimately save time and resources in the long run, thereby addressing the stakeholder's concern about time commitment.
While negotiation is possible, the first step should be to educate and explain the value. Negotiating a reduced attendance without understanding the impact and first trying to gain buy-in can compromise the project's ability to receive timely feedback.
Concept tested: Explaining agile review benefits to stakeholders
Source: https://www.pmi.org/pmbok-guide-standards/foundational/agile-practice-guide
Topics
Community Discussion
7
Fatima Z.Dec 29, 2025C is the winner, and here is the sticky way to remember it. Think of the acronym CARE: Communicate Advantages, Respond with Education. A busy stakeholder just needs a little sales pitch on why these reviews matter, so explaining the benefits of the hybrid project and how frequent reviews lead to faster feedback is the perfect PMP move. A is too dramatic for a simple question, B is too bossy, and D is a trap because you never reduce stakeholder involvement just because they whine a little. I nailed this on my exam by remembering that a PM always educates before they
Brenda K.Dec 31, 2025C is right but ditch the acronym, you are burning 30 seconds inventing mnemonics on a question you should answer in 10 seconds flat.
Prof. SaraDec 11, 2025C. A is a trap: educate the stakeholder before escalating or negotiating.
Wesley A.Dec 6, 2025Picked D first, then realized C is better because educating beats accommodating on PMP.
Imani T.Jan 12, 2026C is the answer but man that truncated wording is annoying, benefits of the hybrid project and how frequent reviews lead to... what, exactly. D is the trap because negotiating reduced attendance sounds pragmatic and agile-friendly, but you dont solve someones lack of understanding by just cutting them slack before explaining why the reviews matter.
Prof. SaraJan 12, 2026Exactly right, Imani: C is the confirmed answer because the root issue is a knowledge gap about review value, not a scheduling conflict, so educating the stakeholder on how frequent reviews reduce rework and accelerate feedback loops directly addresses the real problem before D even enters the conversation.
Brenda K.Dec 17, 2025C is your quick win here, under 30 seconds, move on. The word "explain" plus "benefits" is the giveaway that you're coaching the stakeholder on value rather than escalating or caving. Anyone know if the real exam typically cuts off option text like B and D do, or is that just a formatting glitch in the dump?