PMP · Question #285
The project sponsor of a major initiative is consistently changing the prioritization of modular work packages. The team is used to three week sprints and is becoming increasingly frustrated with the
The correct answer is A. Set up a meeting with the sponsor to explain the importance of keeping a strict sprint cycle.. The project manager should address constant scope changes within a sprint-based project by meeting with the sponsor to explain the negative impact on team morale and delivery, emphasizing the importance of stable sprint commitments.
Question
The project sponsor of a major initiative is consistently changing the prioritization of modular work packages. The team is used to three week sprints and is becoming increasingly frustrated with the daily changes in scope. What should the project manager do?
Options
- ASet up a meeting with the sponsor to explain the importance of keeping a strict sprint cycle.
- BDecrease the sprint cycle to the average reprioritization request by calculating it in days.
- CSet up a meeting with the project team and ask for their opinion on what to do.
- DMove to a Kanban strategy so that work can be reallocated more easily.
How the community answered
(29 responses)- A69% (20)
- B10% (3)
- C17% (5)
- D3% (1)
Why each option
The project manager should address constant scope changes within a sprint-based project by meeting with the sponsor to explain the negative impact on team morale and delivery, emphasizing the importance of stable sprint commitments.
The project manager must engage the sponsor directly to educate them on how constant reprioritization disrupts sprint goals, impacts team morale, reduces productivity, and undermines the predictability of a sprint-based agile framework, advocating for protecting the sprint commitment.
Decreasing the sprint cycle to accommodate daily reprioritization would further disrupt the team's ability to plan and complete work, making it impossible to establish stable sprint goals and potentially leading to burnout.
While team input is valuable, the primary responsibility to manage stakeholder expectations and protect the team from external disruptions lies with the project manager, making direct engagement with the sponsor the more effective first step.
Moving to a Kanban strategy might allow for more flexible reprioritization but would fundamentally change the project's established agile framework (sprints) and might not address the root cause of the sponsor's erratic behavior, which is a communication and expectation management issue.
Concept tested: Protecting sprint commitments and managing stakeholder expectations
Source: https://learn.microsoft.com/en-us/azure/devops/boards/sprints/scrum-process?view=azure-devops#daily-scrum-meetings
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