PMP · Question #1114
A project manager is working on a global project. One team member is from a different country and is unable to attend project meetings on a regular basis. Because of this, other team members have star
The correct answer is D. Define the agenda for the project meeting.. To address issues arising from inconsistent meeting attendance and questioning of meeting value, the project manager should define a clear agenda to ensure meetings are focused, productive, and demonstrate their necessity.
Question
A project manager is working on a global project. One team member is from a different country and is unable to attend project meetings on a regular basis. Because of this, other team members have started questioning the need for the project meeting. This issue is affecting the time line deliverable and quality parameters. What should the project manager do to manage the project deliverables?
Options
- ADefine the rules for the project meeting.
- BMake it mandatory for all members to attend all project meetings.
- CMake it mandatory for all members to discuss their work at project meetings.
- DDefine the agenda for the project meeting.
How the community answered
(34 responses)- A6% (2)
- B3% (1)
- C9% (3)
- D82% (28)
Why each option
To address issues arising from inconsistent meeting attendance and questioning of meeting value, the project manager should define a clear agenda to ensure meetings are focused, productive, and demonstrate their necessity.
While defining rules can be helpful for meeting conduct, it's less direct in addressing the perception of meeting value and its impact on deliverables than a specific agenda.
Making attendance mandatory without addressing the underlying issues (e.g., time zone differences, perceived value) is unlikely to be effective and could lead to resentment.
While discussing work is part of meetings, simply mandating it doesn't solve the core problem of why attendance is difficult or why the meeting's value is questioned without a clear purpose.
A clearly defined agenda helps ensure that project meetings are focused, efficient, and address specific topics relevant to project deliverables and issues, making their value apparent even to those who struggle with regular attendance. This also helps to manage expectations and provide structure, improving overall meeting effectiveness.
Concept tested: Meeting management and communication planning
Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok/project-communications-management
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