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PK0-004 · Question #20

A project manager has noticed poor attendance at status meetings. Which of the following strategies should the project manager use to improve attendance? (Choose two.)

The correct answer is A. Provide an agenda before the status meeting B. Adhere to an agenda and scheduled time. Improving status meeting attendance requires respecting attendees' time through preparation and discipline. Distributing an agenda in advance and strictly adhering to the scheduled time are the two most effective strategies.

Project management concepts

Question

A project manager has noticed poor attendance at status meetings. Which of the following strategies should the project manager use to improve attendance? (Choose two.)

Options

  • AProvide an agenda before the status meeting
  • BAdhere to an agenda and scheduled time
  • CAdd non-project-related items to the agenda
  • DAdd and discuss new agenda items throughout the meeting.
  • EDiscard the action items at the conclusion of the meeting.

How the community answered

(34 responses)
  • A
    94% (32)
  • C
    3% (1)
  • E
    3% (1)

Why each option

Improving status meeting attendance requires respecting attendees' time through preparation and discipline. Distributing an agenda in advance and strictly adhering to the scheduled time are the two most effective strategies.

AProvide an agenda before the status meetingCorrect

Providing an agenda before the meeting allows participants to prepare, understand the meeting's relevance to their work, and plan their schedules accordingly, increasing perceived value and likelihood of attendance.

BAdhere to an agenda and scheduled timeCorrect

Adhering to the agenda and keeping the meeting within its scheduled time demonstrates respect for attendees' time, building confidence that future meetings will be focused and efficient.

CAdd non-project-related items to the agenda

Adding non-project-related items to the agenda wastes participants' limited time and reduces the perceived professional value of attending status meetings.

DAdd and discuss new agenda items throughout the meeting.

Introducing new agenda items during the meeting causes sessions to run over the scheduled time, which erodes attendee trust and discourages future participation.

EDiscard the action items at the conclusion of the meeting.

Discarding action items at the conclusion of the meeting eliminates accountability and undermines the purpose of attending, giving participants no incentive to return.

Concept tested: Effective project status meeting management strategies

Source: https://www.pmi.org/learning/library/effective-meetings-project-managers-9887

Topics

#meeting management#agenda adherence#attendance improvement#status meetings

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