PK0-004 · Question #127
The chairperson of the board is visiting from another country and wishes to meet the project team members. The next project team meeting will be held next week, but the chairperson is leaving before…
The correct answer is B. Arrange an impromptu team meeting with the chairperson. When a key stakeholder's availability conflicts with a scheduled meeting, the project manager should adapt by arranging an impromptu meeting while the stakeholder is still present.
Question
The chairperson of the board is visiting from another country and wishes to meet the project team members. The next project team meeting will be held next week, but the chairperson is leaving before the meeting. Which of the following actions should the project manager take?
Options
- ASchedule a conference call for the team meeting and invite the chairperson.
- BArrange an impromptu team meeting with the chairperson.
- CEmail the chairperson the meeting minutes from the scheduled meeting
- DInvite the chairperson to the next project team meeting
How the community answered
(26 responses)- A4% (1)
- B77% (20)
- C12% (3)
- D8% (2)
Why each option
When a key stakeholder's availability conflicts with a scheduled meeting, the project manager should adapt by arranging an impromptu meeting while the stakeholder is still present.
A conference call for the scheduled meeting does not help because the chairperson will have already left the country before that meeting occurs.
The chairperson is leaving before the scheduled meeting, so waiting is not an option. Arranging an impromptu team meeting immediately accommodates the chairperson's availability and fulfills the goal of introducing the project team - demonstrating proactive stakeholder engagement and communication management.
Emailing meeting minutes after the fact does not satisfy the chairperson's stated desire to meet the project team members in person.
Inviting the chairperson to the next scheduled meeting is not feasible because the chairperson departs before that meeting takes place.
Concept tested: Stakeholder engagement and ad hoc communication management
Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok
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