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PFMP · Question #663

Having worked in portfolio management before, you are pleased you were selected to implement it and be the portfolio manager for your motorcycle company, well known throughout the world. As it is a…

The correct answer is A. A master schedule of resource allocation is needed. When sponsors propose new portfolio components at a review board meeting, a master schedule of resource allocation is needed to ensure capacity exists to support the additional work.

Question

Having worked in portfolio management before, you are pleased you were selected to implement it and be the portfolio manager for your motorcycle company, well known throughout the world. As it is a new function, you worked with the Enterprise Program Management Office to ensure you had a complete inventory of the work in progress. Now as you prepared your various portfolio management artifacts, and have a Portfolio Review Board meeting upcoming in two weeks, sponsors will be proposing new components. This means:

Options

  • AA master schedule of resource allocation is needed
  • BThe meeting also should focus on reviewing existing components to see if they are aligned with
  • CPeople throughout the organization should know about this meeting and its decisions
  • DThe meeting should have a set agenda, and each member should be contacted before it to learn

How the community answered

(33 responses)
  • A
    82% (27)
  • B
    3% (1)
  • C
    3% (1)
  • D
    12% (4)

Why each option

When sponsors propose new portfolio components at a review board meeting, a master schedule of resource allocation is needed to ensure capacity exists to support the additional work.

AA master schedule of resource allocation is neededCorrect

Introducing new components into the portfolio directly impacts resource capacity across all active and pipeline work; a master schedule of resource allocation allows the portfolio manager to assess whether sufficient resources exist or whether rebalancing is required before new components can be approved and initiated.

BThe meeting also should focus on reviewing existing components to see if they are aligned with

Reviewing existing components for strategic alignment is an ongoing portfolio management activity that occurs independent of a new component submission meeting, not a direct implication triggered by sponsor proposals.

CPeople throughout the organization should know about this meeting and its decisions

Communicating meeting decisions throughout the organization is a governance transparency activity that follows the meeting, not a prerequisite driven by component proposals.

DThe meeting should have a set agenda, and each member should be contacted before it to learn

Setting a meeting agenda and contacting members beforehand is standard meeting management practice applicable to any Portfolio Review Board session, not a specific implication of receiving new component proposals.

Concept tested: Resource allocation planning triggered by new component proposals

Source: https://www.pmi.org/pmbok-guide-standards/foundational/standard-for-portfolio-management

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