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PFMP · Question #511

The portfolio is undergoing and your are now in the monitoring and controlling phase. Two of your team members are arguing about what to use in order to determine decisions to be made with regards…

The correct answer is B. They should conduct review meetings on formal and scheduled basis. In the portfolio monitoring and controlling phase, decisions about portfolio components must be made through formal and scheduled review meetings to maintain governance discipline and accountability.

Portfolio Performance Management

Question

The portfolio is undergoing and your are now in the monitoring and controlling phase. Two of your team members are arguing about what to use in order to determine decisions to be made with regards to the portfolio and its components. What should be your advice to them?

Options

  • AThey should use the elicitation techniques to get as much data as possible on the progress in
  • BThey should conduct review meetings on formal and scheduled basis
  • CThey should conduct review meetings on scheduled and informal basis
  • DThey should conduct review meetings on need basis

How the community answered

(26 responses)
  • A
    4% (1)
  • B
    73% (19)
  • C
    15% (4)
  • D
    8% (2)

Why each option

In the portfolio monitoring and controlling phase, decisions about portfolio components must be made through formal and scheduled review meetings to maintain governance discipline and accountability.

AThey should use the elicitation techniques to get as much data as possible on the progress in

Elicitation techniques are used to gather requirements and stakeholder input, not to drive governance decisions about portfolio components during monitoring and controlling.

BThey should conduct review meetings on formal and scheduled basisCorrect

Formal and scheduled review meetings are the prescribed mechanism in the monitoring and controlling phase for portfolio governance decisions. They ensure structured evaluation of component performance, produce documented outcomes, and maintain the consistency required for credible portfolio decision-making as defined in PMI portfolio management standards.

CThey should conduct review meetings on scheduled and informal basis

Informal review meetings lack the governance rigor required in the monitoring and controlling phase; informality undermines accountability and the documentation needed for portfolio decisions.

DThey should conduct review meetings on need basis

Need-based meetings are reactive and unscheduled, which is insufficient for the structured, consistent oversight the monitoring and controlling phase demands.

Concept tested: Portfolio monitoring and controlling review meeting governance

Source: https://www.pmi.org/pmbok-guide-standards/foundational/standard-for-portfolio-management

Topics

#Portfolio Monitoring & Controlling#Portfolio Governance#Review Meetings#Decision Making

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