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220-801 · Question #438

While explaining a problem to a technician a customer misuses terminology that confuses the technician. Which of the following is an appropriate response for the technician?

The correct answer is C. Ask questions to help fully understand the issue. When a customer misuses terminology, asking clarifying questions is the professional approach to fully understand the actual issue before attempting any fix.

Hardware and network troubleshooting

Question

While explaining a problem to a technician a customer misuses terminology that confuses the technician. Which of the following is an appropriate response for the technician?

Options

  • APolitely listen to the customer and then perform diagnostics
  • BExplain that the terminology being used is unknown
  • CAsk questions to help fully understand the issue
  • DAsk another technician to help the customer

How the community answered

(38 responses)
  • A
    5% (2)
  • B
    13% (5)
  • C
    79% (30)
  • D
    3% (1)

Why each option

When a customer misuses terminology, asking clarifying questions is the professional approach to fully understand the actual issue before attempting any fix.

APolitely listen to the customer and then perform diagnostics

Listening politely without seeking clarification risks performing diagnostics based on a misunderstood problem, wasting time and potentially missing the root cause.

BExplain that the terminology being used is unknown

Telling a customer their terminology is unknown can embarrass or frustrate them and does not help the technician gather the information needed to solve the problem.

CAsk questions to help fully understand the issueCorrect

Asking targeted questions allows the technician to uncover the real problem regardless of the customer's word choice, ensuring diagnostics are performed against the correct symptom rather than a misunderstood description. This approach respects the customer while gathering the accurate information needed to resolve the issue efficiently.

DAsk another technician to help the customer

Escalating to another technician simply transfers the communication problem rather than resolving it, and is unnecessary when clarifying questions would suffice.

Concept tested: Customer communication and active listening skills

Source: https://www.comptia.org/training/resources/exam-objectives/comptia-a-220-1102-exam-objectives

Topics

#customer communication#professionalism#terminology#troubleshooting approach

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