During the design phase, a project manager realizes that the project will benefit from using adaptive tools. The effectiveness of this approach has been proven in past projects inside the organization

Updating project documents and planning the first iteration should come *after* confirming the team's capability to effectively use the adaptive tools and approach.

Immediately requesting new team members without first assessing and trying to develop the existing team's capabilities can be premature and costly, and might not be necessary if the current team can be upskilled.

Before integrating adaptive tools and artifacts into a project, especially if it's a new approach for the team, the project manager must first assess the current team's capabilities, skills, and comfort level with such methodologies. Understanding the team's readiness allows the project manager to plan for necessary training, coaching, or resource adjustments, ensuring a smoother transition and more effective adoption rather than forcing an unready team into new practices.

Freezing the design stage and incurring extra cost for external resources is an extreme and potentially unnecessary step before evaluating the internal team's capacity or training needs.