PMP · Question #1228
A project manager is working on a project with three virtual teams. Team A is in a different time zone than teams B and C. The project was going well, but recently team A has started feeling left…
The correct answer is A. Update the communications management plan and encourage the teams to review it promptly B. Schedule weekly progress meetings with all three teams and have them take turns as key. To improve collaboration among virtual teams, especially when one team feels isolated, the project manager should update communication guidelines and create inclusive meeting structures.
Question
A project manager is working on a project with three virtual teams. Team A is in a different time zone than teams B and C. The project was going well, but recently team A has started feeling left out. Information reaches team A late or is sometimes missed, and teams B and C give preference to each other's problems over team A. The project manager has already set project guidelines, but realizes they need to be improved. Which two things should the project manager do to help the teams collaborate better? (Choose two.)
Options
- AUpdate the communications management plan and encourage the teams to review it promptly
- BSchedule weekly progress meetings with all three teams and have them take turns as key
- CCreate a status reporting template and share it with all team members before the day ends.
- DPlan for team members to temporarily work at each other's locations to better provide a sense of
- ESchedule daily meetings with each team to understand their progress and concerns in detail.
How the community answered
(47 responses)- A85% (40)
- C4% (2)
- D9% (4)
- E2% (1)
Why each option
To improve collaboration among virtual teams, especially when one team feels isolated, the project manager should update communication guidelines and create inclusive meeting structures.
Scheduling weekly progress meetings with all teams and rotating the 'key' role ensures all teams, including the isolated one, have a voice and equal importance, directly addressing feelings of exclusion and preference issues.
Scheduling daily meetings with each team individually could further isolate Team A by not promoting direct interaction and shared understanding with Teams B and C.
Concept tested: Virtual team communication and collaboration strategies
Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmi-standards+
Topics
Community Discussion
7
Samuel O.Apr 29, 2026Going with A and B. I ran a distributed team across three time zones last year and the fix was exactly this, you update the communications management plan so the rules are explicit, then get everyone in a shared meeting where team A gets equal airtime on a rotating schedule. C just pushes the same late information out faster without fixing the inclusion gap, and D sounds nice but is unrealistic for most budgets.
Zlatan X.Apr 23, 2026Confirmed A and B. This is a team engagement and communications governance issue at the component level, where updating the plan addresses the structural information gap and rotating the facilitation role across time zones distributes ownership equitably across all three teams.
Samuel O.Apr 24, 2026Agreed on A and B, and in practice the rotation only works if you document the facilitation expectations up front, otherwise the team in the worst time zone just ends up quietly disengaging anyway.
Dervla O.Apr 8, 2026A and B confirmed. The stem says guidelines need improving, which points straight at the communications management plan, and rotating the meeting lead gives team A a voice.
Yuki V.Apr 10, 2026Agreed on A and B, and rotating the meeting lead also feeds directly into the Manage Communications process group, not just the plan itself, since the improvement happens during execution.
Yuki V.Apr 17, 2026E all the way. Daily check-ins catch the info gaps before they snowball.
Samuel O.Apr 20, 2026Yuki, daily check-ins sound good in theory but in practice they create meeting fatigue and people start phoning it in. A and B are the right call here because structured standups and documented handoffs are what actually keep info flowing without burning everyone out, which is exactly what the exam is testing for.