PMP Question #1182: Real Exam Question with Answer & Explanation

Question

A global company hired a project manager for a new implementation at all of its sites. After reviewing the business case and project charter, the project manager notes that the project team has different locations and regions to consider. What should the project manager do to address this situation?

Options

• ACoordinate virtual meetings to assess the project team's communication needs.
• BInform the project sponsor of this situation and request cultural orientation training.
• CCoordinate virtual and face-to-face meetings at each site to improve communication.
• DInform the steering committee of the situation and request additional resources.

Explanation

For a geographically dispersed project team, the project manager should first coordinate virtual meetings to assess specific communication needs and challenges to establish an effective communication plan.

Common mistakes.

• B. While cultural awareness is important, requesting cultural orientation training is a secondary step; the immediate priority is understanding communication needs to facilitate collaboration across different locations.
• C. While face-to-face meetings can be beneficial, immediately planning them for all sites without first assessing specific communication gaps or needs can be inefficient and costly, especially with global teams.
• D. Informing the steering committee and requesting additional resources is premature without first assessing the communication needs and developing a plan to address them internally.

Concept tested. Communication planning for dispersed teams

Reference. https://www.pmi.org/pmbok-guide-standards/foundational/pmbok/project-communication-management

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