PMP · Question #1148
A project team is working to deliver a solution to manage nationwide crisis relief operations. The project team is spending most of its time in meetings with end users. The meetings have been slowing
The correct answer is D. Put all of the requirements, priorities, and progress on a visible board, share it with all entities,. A project team is spending excessive time in end-user meetings, slowing down progress, yet stakeholder approval is crucial for deployment. The project manager needs an efficient way to keep stakeholders informed and engaged.
Question
A project team is working to deliver a solution to manage nationwide crisis relief operations. The project team is spending most of its time in meetings with end users. The meetings have been slowing down project progress. What should the project manager do to keep the deployment on track while obtaining stakeholder approval?
Options
- AInform the stakeholders that a daily meeting will take place at a specific time and ask them to
- BStop attending meetings, start development with what was collected so far. and define a date for
- CAsk the project sponsor to attend the meetings on behalf of the team while the team is working on
- DPut all of the requirements, priorities, and progress on a visible board, share it with all entities,
How the community answered
(37 responses)- A5% (2)
- B14% (5)
- C3% (1)
- D78% (29)
Why each option
A project team is spending excessive time in end-user meetings, slowing down progress, yet stakeholder approval is crucial for deployment. The project manager needs an efficient way to keep stakeholders informed and engaged.
While setting a specific meeting time is good practice, it does not resolve the core problem of excessive meetings slowing down progress; it simply formalizes them.
Stopping meetings and proceeding with development without continuous stakeholder input, especially in a critical crisis relief context, risks building the wrong solution and failing to secure necessary approvals.
Asking the project sponsor to attend meetings merely shifts the burden and does not address the fundamental inefficiency of the meeting structure or the need for the team to gain direct understanding.
Creating a visible board or information radiator (e.g., a Kanban board, dashboard) to display requirements, priorities, and progress provides continuous transparency to all stakeholders. This reduces the need for frequent meetings by allowing stakeholders to passively observe project status and provide feedback asynchronously, thereby keeping development on track while maintaining engagement and approval.
Concept tested: Agile transparency and information radiators
Topics
Community Discussion
5
Carlos M.Mar 8, 2026D is the answer here. The key phrase is nationwide crisis relief, which means a ton of stakeholders across different entities, so a visible board gives everyone transparency without dragging the whole team into endless meetings. A and C just shuffle the meeting problem around without solving the time drain. B is too risky on a high-stakes project because skipping approval to start building could blow up the deployment later if you guessed the requirements wrong.
Luis F.Feb 15, 2026Had this exact question on my exam last month, and D is the way to go because a visible board keeps everyone in the loop without eating up dev time. I almost picked B since it sounded like a quick fix, but my bootcamp instructor drilled into us that you never just stop engaging stakeholders, especially on something like crisis relief where requirements shift fast.
Carlos M.Feb 18, 2026Agreed on D, and the crisis relief context is exactly why a visible board wins over B, since stakeholders can check status themselves without scheduling yet another meeting that nobody has time for.
Yuki V.Feb 23, 2026D is correct. I just passed my exam last month and the visual management board is exactly what they are looking for because it keeps everyone informed without pulling the whole team into endless meetings.
Anjali D.Mar 8, 2026Got D on my exam last month. The visible board keeps everyone in the loop without pulling the whole team into endless meetings, and it gives stakeholders a way to review and approve asynchronously.