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PFMP · Question #345

Due to multiple issues, there were changes in the reporting process in your portfolio; the meetings with their frequencies have been changed and this will also affect the reporting cycle times. In ord

The correct answer is B. Communication Calendar. When meeting frequencies and reporting cycle times change, the Communication Calendar must be updated to reflect the revised schedule of communications.

Communication Management

Question

Due to multiple issues, there were changes in the reporting process in your portfolio; the meetings with their frequencies have been changed and this will also affect the reporting cycle times. In order to meet this new change you will update which of the following documents?

Options

  • ACommunication Strategy Matrix
  • BCommunication Calendar
  • CPMIS
  • DCommunication Matrix

How the community answered

(36 responses)
  • A
    11% (4)
  • B
    81% (29)
  • C
    3% (1)
  • D
    6% (2)

Why each option

When meeting frequencies and reporting cycle times change, the Communication Calendar must be updated to reflect the revised schedule of communications.

ACommunication Strategy Matrix

The Communication Strategy Matrix defines communication approaches and methods for different stakeholder groups, not the specific schedule or frequency of meetings and reports.

BCommunication CalendarCorrect

The Communication Calendar is a schedule-based artifact that captures all planned portfolio communications, including meetings, their recurrence, reporting cycles, and distribution windows. Changes to meeting cadence or reporting timelines directly require a Communication Calendar update to keep the communication schedule synchronized with actual practices.

CPMIS

The PMIS is a system used to store and distribute portfolio information; it is a tool, not the artifact that defines when meetings occur or how often reports are issued.

DCommunication Matrix

The Communication Matrix identifies who receives what information and through which channel; it does not capture the timing or frequency of meetings and reporting cycles.

Concept tested: Portfolio Communication Calendar updates for schedule changes

Source: https://www.pmi.org/pmbok-guide-standards/foundational/standard-for-portfolio-management

Topics

#Portfolio Communication#Communication Calendar#Reporting Process#Meeting Management

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