ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR · Question #51
An employee with a Workspace Business Plus license at your company is going on a long leave soon. The employee will not need access to their Google Workspace data, but their teammates will need…
The correct answer is B. Purchase an Archived User license and assign the license to the employee. An Archived User license is specifically designed for this scenario. It is significantly cheaper than a full Business Plus license, preserves all of the user's data (emails, Drive files, etc.) and keeps it accessible to administrators and teammates, and allows the account to be…
Question
An employee with a Workspace Business Plus license at your company is going on a long leave soon. The employee will not need access to their Google Workspace data, but their teammates will need access to the employee's data. When the employee returns from leave, you will need to restore access to their account, data, emails, and shared documents. You need to preserve the employee's Workspace data while also minimizing cost while they are on leave. What should you do?
Options
- ASuspend their account in the Admin console.
- BPurchase an Archived User license and assign the license to the employee.
- CExport the account data by using Takeout, and remove the user license in the Admin console.
- DCopy the employee's emails, and transfer their file ownership to a teammate. Delete the user
How the community answered
(33 responses)- A9% (3)
- B82% (27)
- C3% (1)
- D6% (2)
Explanation
An Archived User license is specifically designed for this scenario. It is significantly cheaper than a full Business Plus license, preserves all of the user's data (emails, Drive files, etc.) and keeps it accessible to administrators and teammates, and allows the account to be restored to a full license when the employee returns. Suspending the account (A) keeps the full license cost. Exporting via Takeout and removing the license (C) risks data loss and complicates restoration. Deleting the user (D) is irreversible and does not meet the requirement to restore the account upon return.
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