ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR · Question #4
An employee using a Workspace Enterprise Standard license was terminated from your organization. You need to ensure that the former employee no longer has access to their Workspace account and…
The correct answer is D. Switch the license type of the former employee's Workspace account to an Archived User license. The Archived User license is specifically designed for former employees. It preserves all account data (Gmail, Drive, etc.) and keeps the account accessible for Google Vault and data retrieval by managers, but at a significantly lower cost than an active Enterprise Standard…
Question
An employee using a Workspace Enterprise Standard license was terminated from your organization. You need to ensure that the former employee no longer has access to their Workspace account and preserve access to the former employee's documents for the manager and the team. You want to minimize license cost. What should you do?
Options
- ADelete the former employee's Workspace account.
- BSuspend former employee's Workspace account.
- CReset the password of the former employee and keep their Workspace license active.
- DSwitch the license type of the former employee's Workspace account to an Archived User license.
How the community answered
(55 responses)- A4% (2)
- B11% (6)
- C2% (1)
- D84% (46)
Explanation
The Archived User license is specifically designed for former employees. It preserves all account data (Gmail, Drive, etc.) and keeps the account accessible for Google Vault and data retrieval by managers, but at a significantly lower cost than an active Enterprise Standard license. Deleting the account (A) destroys data and defeats the purpose of preserving documents. Suspending the account (B) retains the full Enterprise Standard license cost. Resetting the password and keeping the full license (C) is the most expensive option and grants no cost savings. Archived User is the Google-recommended, cost-optimized path for this scenario.
Topics
Community Discussion
No community discussion yet for this question.