PMP · Question #297
After the project charter's approval, the project manager needs to work on detailed project requirements, constraints, and assumptions with stakeholders. However, not all of the stakeholders are immed
The correct answer is B. Email, call, or meet with each stakeholder separately to obtain their input.. To gather essential project requirements, constraints, and assumptions when not all stakeholders can attend a joint meeting, the project manager should proactively engage each unavailable stakeholder individually through alternative communication methods. This ensures all critica
Question
After the project charter's approval, the project manager needs to work on detailed project requirements, constraints, and assumptions with stakeholders. However, not all of the stakeholders are immediately available for a meeting in the short term. What should the project manager do in order to gather the information needed from stakeholders?
Options
- AConduct a meeting to build the project management plan with the stakeholders who are available.
- BEmail, call, or meet with each stakeholder separately to obtain their input.
- CEscalate to the project sponsor that not all stakeholders are available for a meeting.
- DMeet with the project management team to build the project management plan before consulting
How the community answered
(25 responses)- A8% (2)
- B76% (19)
- C4% (1)
- D12% (3)
Why each option
To gather essential project requirements, constraints, and assumptions when not all stakeholders can attend a joint meeting, the project manager should proactively engage each unavailable stakeholder individually through alternative communication methods. This ensures all critical input is captured.
Building the project management plan with only available stakeholders risks omitting critical input from those who are absent, leading to an incomplete or inaccurate plan.
When all stakeholders cannot be gathered for a single meeting, individually contacting them via email, phone calls, or separate meetings is a practical and effective way to ensure all necessary input for detailed project requirements, constraints, and assumptions is collected. This flexible approach respects stakeholder availability while maintaining comprehensive information gathering.
Escalating to the project sponsor should be a last resort if individual outreach fails or if stakeholders are actively refusing to provide input, not the immediate first step.
Meeting with only the project management team before consulting stakeholders would lead to a plan developed without essential external perspectives and requirements.
Concept tested: Stakeholder engagement and requirements gathering
Source: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok/project-stakeholder-management
Topics
Community Discussion
5
Bao N.Feb 16, 2026B is the correct answer here, and it is confirmed on recent exams. The PM needs stakeholder input to document detailed requirements, constraints, and assumptions, and not everyone being available for a single group meeting does not change that requirement. A and D lock out key voices, which defeats the purpose of gathering requirements, while C is just premature escalation for a normal scheduling conflict. Emailing or meeting stakeholders individually gets you the information without unnecessary delay or sponsor involvement.
Brenda K.Feb 17, 2026Agree on B but watch your clock here because individual meetings can burn 20 minutes of exam time if you overthink the scheduling logic, so pick B and move on.
Brenda K.Mar 7, 2026D, core team drafts the plan first, then circulate to stakeholders, saves time.
Bao N.Mar 10, 2026B is correct here, Brenda. The logic in D sounds efficient but the exam wants you to catch that stakeholder input has to come before the draft, not after, otherwise you are just creating rework.
Wesley A.Feb 22, 2026Failed this exact type of question on my first attempt because I picked C thinking you always escalate availability issues. B is the right call here since you still need to gather requirements individually rather than waiting, though I wish PMI would acknowledge that emailing everyone separately is a lot more time-consuming than they make it sound.