PMP · Question #1095
The project team has been exposed to a large number of stakeholders who are going to be operating the system with different levels of engagement. For efficiency purposes, what should the project manag
The correct answer is A. Perform a stakeholder analysis to define the level of engagement of each stakeholder and act. To efficiently manage a large number of diverse stakeholders, the project manager should first perform a stakeholder analysis. This will help define each stakeholder's engagement level and influence, allowing for tailored communication and interaction strategies.
Question
The project team has been exposed to a large number of stakeholders who are going to be operating the system with different levels of engagement. For efficiency purposes, what should the project manager do first to minimize the number of interactions with all stakeholders, while keeping a collaborative spirit?
Options
- APerform a stakeholder analysis to define the level of engagement of each stakeholder and act
- BMeet with the stakeholders, document their needs, and agree on the pace and channel of
- CHost regular meetings with all stakeholders to keep them engaged and get their feedback.
- DMeet with all of the stakeholders separately, build a relationship with them, and learn about their
How the community answered
(36 responses)- A78% (28)
- B6% (2)
- C3% (1)
- D14% (5)
Why each option
To efficiently manage a large number of diverse stakeholders, the project manager should first perform a stakeholder analysis. This will help define each stakeholder's engagement level and influence, allowing for tailored communication and interaction strategies.
With a large number of stakeholders and varying engagement levels, performing a stakeholder analysis is the foundational first step. This process helps identify and categorize stakeholders based on their interest, influence, and impact, enabling the project manager to develop a targeted communication plan that optimizes interactions, focuses on key individuals or groups, and minimizes unnecessary engagement while maintaining collaboration.
While documenting needs and agreeing on communication is important, it should follow a stakeholder analysis to ensure that interactions are prioritized and tailored rather than a blanket approach for all.
Hosting regular meetings with *all* stakeholders for a large group would be highly inefficient and likely overwhelm some stakeholders, going against the goal of minimizing interactions.
Meeting separately with *all* stakeholders would be extremely time-consuming and inefficient for a large number of stakeholders, making it impractical as a first step for efficiency.
Concept tested: Stakeholder analysis and communication planning
Topics
Community Discussion
5
Ingrid P.Jul 5, 2026A is the correct answer. The stem is asking for efficiency and a "first" step, which rules out B, C, and D because those are all high-interaction activities you do after you know who matters most. Perform a stakeholder analysis first so you can segment everyone by engagement level and focus your collaboration where it actually counts. I made a card for this exact pattern: whenever you see "minimize interactions" paired with "large number of stakeholders," the answer is always analysis before action.
Fatima Z.Jul 7, 2026Spot on Ingrid, and I glue the trigger words together as MSAL: Minimize interactions, Stakeholders are many, Action before talk, Lead with analysis. One tiny nitpick though, I wouldnt call stakeholder analysis zero-interaction since you usually interview a few key people to map the rest, so picture it as low-touch scouting before the high-touch blitz.
Fatima Z.Jun 17, 2026I first leaned toward D because building relationships one on one sounds like the collaborative thing to do, but the stem specifically asks to minimize interactions for efficiency, which is your clue. Remember S.A.V.E. for Stakeholder Analysis = Value Efficiency: you have to figure out who needs what level of engagement before you start scheduling a million meetings.
Olusegun A.Jul 1, 2026C is the play here. The stem explicitly calls for a collaborative spirit, and regular meetings with all stakeholders together is the only option that scales engagement without picking people off one by one, which kills efficiency.
Fatima Z.Jul 4, 2026A is the answer, friend. Think C-A-K-E: Collaborative spirit does not mean everyone in one room, it means Consistent, Actionable, Keen Engagement, which is what one-on-one stakeholder interviews deliver. Big group meetings sound warm and fuzzy but they let the quiet voices get drowned out, while individual conversations actually surface the real requirements.