PL-500 · Question #45
You develop automation solutions for a company. When a new record is added to a Microsoft Dataverse table, the solution must add the contents of the record to a Microsoft Word Online (Business)…
The correct answer is A. Use the Convert Word Document to PDF and Send an email actions in a cloud flow. D. Use the Populate a Microsoft Word Online (Business) template action in a cloud flow. E. Create a cloud flow that uses the When a row is added or modified trigger in Microsoft Dataverse. To automate adding Dataverse record contents to a Word Online template, converting it to PDF, and emailing it, use a cloud flow triggered by Dataverse, leveraging the 'Populate a Microsoft Word Online (Business) template' action, followed by 'Convert Word Document to PDF' and…
Question
You develop automation solutions for a company. When a new record is added to a Microsoft Dataverse table, the solution must add the contents of the record to a Microsoft Word Online (Business) template. The solution must convert the template to a PDF document and email the PDF document to a stakeholder. You need to design the solution. Which three actions should you perform? Each correct answer presents part of the solution. NOTE: Each correct selection is worth one point.
Options
- AUse the Convert Word Document to PDF and Send an email actions in a cloud flow.
- BUse the Convert Word Document to PDF and Send an email actions in a desktop flow.
- CUse the Populate a Microsoft Word Online (Business) template action in a desktop flow.
- DUse the Populate a Microsoft Word Online (Business) template action in a cloud flow.
- ECreate a cloud flow that uses the When a row is added or modified trigger in Microsoft Dataverse.
How the community answered
(19 responses)- A84% (16)
- B11% (2)
- C5% (1)
Why each option
To automate adding Dataverse record contents to a Word Online template, converting it to PDF, and emailing it, use a cloud flow triggered by Dataverse, leveraging the 'Populate a Microsoft Word Online (Business) template' action, followed by 'Convert Word Document to PDF' and 'Send an email' actions.
The 'Convert Word Document to PDF' and 'Send an email' actions are available within cloud flows and are suitable for server-side processing and communication, aligning with the requirement to email a PDF document.
Desktop flows are primarily for UI automation on a desktop machine and are not typically used for direct integration with Word Online templates, PDF conversion services, or email sending from the cloud at a trigger level.
The 'Populate a Microsoft Word Online (Business) template' action is a cloud flow connector action, not a desktop flow action, as desktop flows interact with desktop applications or web browsers via UI automation.
The 'Populate a Microsoft Word Online (Business) template' action is a cloud flow action specifically designed to merge data from services like Dataverse into a Word template, which is a required step for this solution.
Since the automation must initiate when a new record is added to a Dataverse table, a cloud flow utilizing the 'When a row is added or modified' trigger (or 'When a row is added') for Microsoft Dataverse is the appropriate starting point for the solution.
Concept tested: Cloud flow integration with Dataverse, Word Online, PDF conversion, and email
Source: https://learn.microsoft.com/power-automate/dataverse-cloud-flow-trigger-actions
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